Accounting Coordinator II
Veolia North America

Job Info

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Job Summary: Responsible for performing four or more accounting/HR support functions including: Accounts Payable, Billing, Accounts Receivable, Payroll, Collections, and journal entries. Completes complex special projects and provides support for internal and external audits and annual activities including budget preparation. Properly prioritizes daily tasks, supports a high volume of transactions with few or no quality issues and and takes initiative to identify areas where skills and experience can benefit others within or outside of the accounting department.
The Accounting Coordinator III requires training, guidance, and problem solving support from their supervisor on an infrequent basis. The position is expected to continually work on accounting skill development and enhancing their knowledge of the accounting processes and procedures.


Essential Duties and Responsibilities:

• Review and follow-up on accounting maintenance reports including GR/IR receipt listing, WebNow invoice listing, A/P aging, etc.
  
• Assist with customer invoice collections inquiries to determine the status of payments and approximate collection date of receivables.
  
• Prepare monthly accounting reports.
  
• Prepare waste tracking schedules to support the accounts payable and billing processes.
  
• Prepare inter/intra company charges and review/reconcile inter/intra company charges from other Veolia locations.
  
• Prepare month-end journal entries according to prescribed procedures.
  
• Provide information for internal and external audit inquiries.
  
• Complete special projects as required and provide support for annual processes such as budgeting.
  
• Provide process improvement recommendations.
  
• Ability to document processes and procedures in written format.
  
• Assist others within and outside the accounting department providing insights and assistance as necessary
  
• Compile and review payroll information, including checking timesheets for accuracy and completeness, prior to routing data to ADP for processing.
  
• Assist new and existing employees with benefit changes, payroll questions, etc.
  
• Enter purchase order information into the purchasing system including proper account coding.
  
• Assist with purchasing card transactions including obtaining and uploading proper supporting documentation, communicating with vendors on payment and updating transactions with proper account coding.
  
• Route vendor invoices through the electronic approval process.
  
• Match purchase orders with vendor invoices and assign appropriate accounting general ledger codes on invoice and enter into the accounts payable system.
  
• Submit and process non-purchase order purchases including proper account coding.
  
• Handle vendor inquiries with reference to past due invoices and determine status of invoice.
  
• Prepare customer invoices and reports.
  
• Enter customer cash receipts or assist the Shared Services Center with cash receipt application.
  
• Understand and apply sales and use tax rules that apply to vendor purchases and customer invoicing
  

Knowledge, Skills and Ability:

• Strong team player
  

• Excellent interpersonal and communication skills
  
• Time management: the ability to organize and manage multiple deadlines
  
• Strong customer orientation
  
• Computer proficient
  
• Intermediate Microsoft Excel and Word skills including use of complex formulas, simple macros, Vlookup functions, pivot tables and data graphing.
  
• Intermediate knowledge of accounting principles and technical requirements
  

Education/Experience:

• High School diploma or General Educational Development (GED) required
  
• Associates Degree in Accounting/Finance or related discipline preferred
• Prior related work experience of 2 years required
  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

This job has expired.