Administrative Assistant 1
Boise State University

Job Info

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About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/boise-and-beyond/. Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.
Job Summary/Basic Function:
To perform a wide variety of clerical support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work.

Department Overview:
The Graduate College is a cutting-edge, progressive unit that is entirely dedicated to graduate education and graduate student success at Boise State University. We want someone who can juggle tasks and deadlines with grace, and has compassion for their teammates. We know that we are stronger together, so roll up your sleeves and be a part of a group where the work is exciting, and innovative thinking is valued.

Level Scope:
Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.

Essential Functions:
The Administrative Assistant 1 must:

• Compose letters, correspondence, and memos requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports.
• Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
• Act as a liaison between their organizational unit and external customers.
• Schedule and coordinate arrangements for meetings and conferences.
• Responsibility for financial record keeping including monitoring budgets, preparing financial transactions.
• Supervise student support staff or have leadwork responsibilities.
• Provide backup reception desk coverage.
• Process financial transactions - Pcards, and expense reports.
• Travel arrangements.
• Assist with meeting preparation.
• Support unit events - may require occasional weekend or evening work.
• Administrative support, as needed, for various programs.
• Other duties as assigned.

Knowledge, Skills, Abilities:

• Ability to make decisions for routine administrative and clerical activities
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.

Minimum Qualifications:

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception, gathering, and compiling data.
• Experience balancing and coordinating a workload for multiple projects.

Score within the top 25 on the exam.

Preferred Qualifications:

• Excellent communication skills.
• Experience in higher education.
• Experience with managing financial transactions.
• Previous experience providing administrative support to a team.
• Outstanding customer service.

Salary and Benefits:
Starting hourly rate is $14.97 per hour and this is a full-time benefit-eligible position. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.

Required Application Materials:
Cover letter and resume.

Advertised: September 21, 2021 Mountain Daylight Time
Applications close: October 03, 2021 11:55 PM Mountain Daylight Time

This job has expired.