Administrative Assistant 2 (Hegi Family Career Development Center)
Southern Methodist University Inc

Dallas, Texas

Posted in Education and Training

This job has expired.

Job Info


Hourly Range:

$20.52 per hour

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University's small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University's entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world - and work hard to bring their innovations to life. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities - from teaching, learning and research to creativity, performance and athletic endeavor.

About the Department:

The Hegi Family Career Development Center equips students and alumni to cultivate meaningful lives through career development, continuous learning, and professional growth. We provide relevant experiential learning opportunities for students to gain tangible skills that position them for professional success. Through these experiences, we empower students and alumni to find their passion and purpose to navigate careers for a lifetime.

About the Position:

This role is an on-campus, in-person position.

The Hegi Career Center Administrative Assistant is responsible for assisting the Executive Director and supporting Associate Directors by managing the overall logistics and daily operations of the career center. This position manages the welcome area of the office, department purchasing, assisting with small and large event management, and answering correspondence via phone, email or in person. This position is also responsible for executing projects and providing Handshake database management support.

Essential Functions:

  • Effectively inform and communicate with participants, instructors, and client contacts. Manage and cultivate relationships with all Center stakeholders to ensure superior performance. Serve as the primary entry point of contact with students, employers, and campus staff that reach out to the Hegi Family Career Development Center in person, via phone, and through general email correspondence.
  • Leverage data base management via the Handshake Career Services platform. Work collaboratively in Handshake with office teams to approve employers, jobs, and student accounts, manage employer interview schedules, create event postings, and assist in the coordination of on-campus recruitment. Pulls data reports from Handshake at the request of Executive Director.
  • Provide administrative support to the offices of Career Development and Employer Relations housed in the Hegi Family Career Development Center. Manage and approve time for student assistants working at front desk. Manages Acers Conference room reservations and calendars. Submits and coordinates all facility requests for custodial and repairs. Creates Qualtrics surveys, reports at Executive Director's request.
  • Ensure timely and exceptional service delivery through scheduling and logistical coordination of Center events, as well as the preparation and distribution of program materials for both participants and campus partners. Process career fair payments, office supplies orders, catering, event support, and materials organization.
  • Engage/collaborate with constituents to serve as the operational arm of the Hegi Family Career Development Center. Contribute by developing strong team-based internal and external relationships, as well as supporting and assisting other team program managers in achieving continuity and high standards of service.
  • This position requires some evening and weekend work for delivery of programs.
  • Other duties as assigned


Education and Experience:

High school diploma or equivalent is required.

A minimum of 2 years professional experience in office administrative support is required. Higher education experience is preferred, but not required.

Data entry and status management experience is desired.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills and attention to detail is essential.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.

Candidate must have a strong customer service background.

Candidate must demonstrate proficiency in Microsoft Office (Word, Excel, Power Point and Outlook).

Physical and Environmental Demands:
  • Sit for long periods of time
  • Bend, kneel, stand
  • Reach above shoulders
  • Handle objects (dexterity)
  • Push/pull
  • Carry/lift 25 lbs.
Deadline to Apply:

Position open until filled.

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601,


SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

This job has expired.

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