Administrative Assistant-$2k Sign On Bonus!
Shamrock Foods Company

Job Info

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Summary: Provides administrative support for the office and relieves management of clerical work and minor administrative and business detail by performing the following duties.

Essential Duties:

• Greets visitors and notifies personnel when appointments have arrived
• Manage visitor requirements including necessary signed paperwork for visitors or name tags/badges
• Answer, screen, and route calls
• Assist with scheduled business meetings including meeting arrangements scheduling, lunches, equipment, and clean-up
• Assist with ordering office supplies including printer cartridges, paper, shipping supplies, stationery, business cards
• Facilitate reporting, compile data, format and/or distribute reporting to internal/external customers
• Enters data for processing and/or monitoring of customer orders as assigned
• Organize and maintain file system, file correspondence, and other records
• Answer and screen manager telephone call and arrange conference calls
• Conduct research and compile and type statistical reports
• Make copies of correspondence or other printed materials
• Code and pay all invoices excluding feed invoices
• Maintain payroll including collect timesheets, enter payroll hours into system, track vacation, sick days and absences
• Process paperwork and checks for advances and other payroll issues not done by payroll processing company
• Assist with Daily Herd Improvement Association administrative duties
• Oversee that I-9's are done correctly
• Handle employee relations issues excluding insurance/disability benefits
• Liaison between IS and all computer and technical issues
• Other duties may be assigned

Qualifications:

• High School Diploma or GED (General Education Degree) and 1+ years of related experience; Bachelor's degree (B.A.) from four-year college or university preferred; or equivalent combination of education and/or experience
• Highly proficient in with MS Office Suite and standard office hardware/10 key by touch
• Excellent Customer Service skills and the ability to respond to difficult or emotional customer situations promptly and with composure
• Must have excellent written and verbal communication skills and the ability to respond professionally to internal and external customers while maintaining a positive demeanor
• Must have a high level of attention to detail and the ability to prioritize workload, multitask and problem solve with a high level of commitment and dependability to meet tight deadlines
• Must be able to work well in a fast paced, high-pressure environment, and can switch gears seamlessly
• Bi-lingual in English/Spanish a plus
• Must be willing and flexible to work the demands of the department which are subject to early or late hours, evenings, weekends, and holidays

Corporate Summary:

At Shamrock Foods Company, people come first - our associates, our customers, and the families we serve across the nation. A privately held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922.

Our Mission: At Shamrock Foods Company, we live by our founding family's motto to "treat associates like family and customers like friends."

Why work for us?

Benefits are a major part of your overall compensation, and we believe offering them at an affordable cost is not only the right thing to do, but it helps keep you and your family healthy. That's why Shamrock Foods pays for the majority of your health insurance, allowing you to take home more of your paycheck. And it doesn't stop there - our associates also enjoy additional benefits such as 401(k) Savings Plan, Profit Sharing, Paid Time Off, as well as our incredible growth opportunities, continued education, wellness programs, and much more!

Equal Opportunity Employer

At Shamrock Foods Co all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.

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