Administrative Assistant 3
Kforce Inc.

Job Info

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RESPONSIBILITIES:

Kforce has a client in Redmond, WA seeking an Administrative Assistant 3.Essential Functions:

• * Administrative Assistant 3 will proactively manage GM's calendar with possibly of another GM, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate
• Manage/coordinate domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries
• Work with GM/s to set up meetings, morale events, rhythm of the business (ROB) activities and assist with projects as needed
• ROB calendar management
• Prepare and process expense reports Business Support
• Ensure compliance of administrative operational policies and procedures
• Process expense report approvals for team members
• Manage headcount, recruiting and onboarding activities
• As an Administrative Assistant, you will maintain and manage HeadTrax transactions for vendors, CSGs and FTEs
• Create and maintain org charts, distribution lists, office maps
• Assist in budget management (T&E, Training, Morale dollars), ensuring appropriate spend Team Support
• Provide support to GM's team, as needed
• General team support for All Hands, offsites and morale events (logistics such as room reservation and catering) for GM's team
• New employee setup
• Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests

REQUIREMENTS:

• Excellent interpersonal, organizational, planning and time management skills; An ability to work independently, deal with ambiguity, and solve routine problems proactively and effectively; The aptitude for adapting to changing circumstances
• Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all interactions; Possess a high level of self-awareness and intrinsic appreciation for the value that admins provide
• An aptitude to work independently without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail
• Ability to work successfully in a team environment, building effective working relationships inside and outside of the group, accommodating work styles and perspectives of diverse individuals
• Proven track record of excellent judgment, problem resolution, teamwork, negotiation, budgeting and analytical skills, decision-making skills, and the ability to work under pressure required
• Strong communication skills, both verbal and written, are required
• Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote, and SharePoint is required
• The ability to maintain confidentiality is vital
• Have a strong sense of urgency

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