Administrative Assistant
Umbra

Job Info

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Description

Umbra Lab, Inc. ("Umbra") is a technology company which builds next-generation space systems. Umbra is launching an unrivaled constellation of space-based radar satellites with synthetic aperture radar (SAR) capabilities, to produce all weather day-night imagery with sub-meter resolution for low cost distribution via an integrated web platform. We are a bold, experienced team of developers, engineers, product specialists, and other professionals working to aggressively expand the state of the art for commercial remote sensing.

Umbra is looking for a talented professional to work closely with a multidisciplinary team as a Part-Time Administrative Assistant position will be primarily engaged in performing administrative functions directly related to the management and general business operations of the company. Administrative tasks constitute over 50% of the performance duties for this position. The ideal candidate for this position is a strong team player who thrives in a collaborative, multidisciplinary setting, and works well with individuals at all levels of the organization. This position additionally requires an individual who is proactive, responsive, and self-motivated, with the ability to anticipate needs and pursue solutions across multiple projects simultaneously.

Key Responsibilities

• Front desk management (visitors, deliveries, etc.
• Screening, scheduling, and welcoming visitors; directing them to the relevant office / personnel
• Set up meetings and meeting room management (scheduling, coffee, room setup and breakdown)
• Coordinating and managing appointments; coordinating employee events and work-related travel
• Purchasing office supplies, furniture, and equipment (not IT)
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations; admin support as assigned by management / leadership (presentations, etc)
• Support facilities with vendor management and escorting
• Identifying and placing lunch / food orders
• Maintaining kitchen supplies and keeping it stocked
• Office mail coordination (packing, shipping, distribution)
• Parking pass management
• Support operations with new hire physical and logistical set up (desk, badge, parking, etc.)
• Maintain calendar of duties and record of tasks
• Provide regular updates to management on tasks and responsibilities
• Any other operational duties as assigned

Qualifications

• Minimum 1+ years of professional experience within the past three years involving general technological and administrative abilities
• Proficiency with Microsoft Office and GSuite (Gmail, Google Calendar, Google Drive) required.
• Excellent interpersonal and business-level communication skills
• Highly organized and task oriented, with meticulous attention to detail
• Consistently demonstrate a high degree of integrity and discretion

Requirements

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. All persons hired will be required to be a U.S. citizen, a lawful permanent resident of the U.S., or protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Umbra is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Benefits

• Paid Time Off
• 401(k)

This job has expired.