Administrative Assistant
Veolia North America

Newark, Delaware

Posted in Engineering


Job Info


Company Description

Veolia is the world's leading environmental services company with ~179,000 employees globally and a 160-year history. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for cities, governments, campuses, businesses, and industries.

Job Description

The Administrative Assistant will be responsible for providing administrative and clerical support for a chemical manufacturing plant site operations team. The ideal candidate will be experienced in handling a wide range of administrative related tasks for an operations team and must be able to work independently with little or no supervision. This position:

  • Creates, runs and distributes standard and customized periodic reports, to communicate follow-up requirements and to summarize reports, etc.

  • Maintains organized computer and/or hard copy files for easy identification and retrieval.

  • Prepares purchase requests and coordinates with the purchasing department or utilizes a purchasing card to procure supplies.

  • Reconciles and completes monthly purchasing and/or corporate credit card expense reports.

  • Helps manage plant visitors, site activities and celebrations, and other administrative duties as determined necessary to support site success

  • Coordinates inbound and outbound shipments (rail and truck), addresses any railcar issues, and tracks/reports delivery to promise metrics.

  • Oversees production in SAP (inventory and process order completion/accuracy)

  • Maintains inventory of raw materials, PPE, operating supplies, office supplies, vendor-managed-inventory, etc. including entry of service entry sheets in SAP

  • Coordinates shipping of waste materials including creation of waste manifests and waste profiles as needed.

  • Maintains operating logs to ensure compliance with policy and regulatory requirements.

  • Reconciles monthly accruals for utilities billing.

  • Completes monthly inventory reconciliation.

  • Maintains site metrics.

  • Reconciles CASS (freight payment system).

  • Monitors/processes invoices via DataServe.

  • Is Site Lead for SAP and printer issues.

  • May assist with location human resource functions.

  • Assists in the monthly financial close to include but not limited to PT accounts, Accruals, and sharing of financial data with the Accounting and Finance department.

  • Facilitates or assists in meetings as needed.

  • Assists others at the location as needed.

Qualifications

● 3 - 5 years' administrative assistant experience with an operations focus in corporate or
private industry

● Proficient with Microsoft Office suite (Word, Excel, Access, PowerPoint)
● Strong communication and interpersonal skills and ability to interact effectively at all levels
of the organization with personnel and executive management

● Excellent written, verbal and interpersonal skills and ability to professionally interact with
diverse internal and external groups
● Strong analytical and problem solving skills with attention to details and ability to review
materials for accuracy
● Ability to independently complete multiple time-sensitive tasks
● General technical ability to navigate through a variety of computer applications
● Excellent time management and organizational skills

Additional Information

About Veolia:

Veolia offers the most complete range of environmental solutions to meet the challenges of cities, governments, campuses, businesses and industries. Our network of talent and hands-on know-how is unique and unrivaled.

We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for more than 550 communities and more than 30,000 businesses, campuses and organizations throughout North America.

We are an Equal Opportunity Employer!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.



 



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