Administrative Coordinator I
University of South Carolina

Job Info

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Logo:

Posting Number:

STA00229PO24

Job Family:

Business Operations

Job Function:

Business Operations

USC Market Title:

Business Operations Specialist

Link to USC Market Title:

https://uscjobs.sc.edu/titles/138958

Job Level:

A3 - Administrative/Operational Support

Business Title (Internal Title):

Administrative Coordinator I

Campus:

Columbia

Work County:

Richland

College/Division:

College of Arts and Sciences

Department:

CAS Theatre and Dance

State Pay Band:

5

Approved Starting Salary:

$41,258

Advertised Salary Range:

$41,258

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Monday - Friday, 8:30am - 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis :

12 months

Job Search Category:

Administrative

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary:

This position serves as the human resources and fiscal affairs coordinator for the Department of Theatre and Dance. Under general supervision, performs a variety of human resources, financial, and administrative duties. Provides administrative support in the areas of human resources, personnel activities, budgeting, procurement, travel, accounts payable, accounts receivable, contracts, and maintenance of records. Assists with department communications.

Minimum Qualifications:

Bachelor's degree, or high school diploma and 4 years of responsible administrative work experience that is directly related to the area of employment; or equivalency.

Knowledge/Skills/Abilities:

Knowledge of University policies and procedures and be able to handle constant interruptions and changes. Must feel comfortable working with data from a variety of sources. Attention to detail. Have the ability to coordinate diverse administrative functions and train faculty on new platforms (Peoplesoft, HCM, Peopleadmin), when needed. Must be able to prioritize assignments and work with minimum supervision. Must be able to find solutions to problems. Knowledge of office management policies, practices, and procedures preferred. Ability to communicate well the working of payroll to faculty, staff, & student personnel, both verbally and in writing. Must maintain an effective working relationship with faculty, staff, and students. Must be a team player. Must have good analytical skills.

Job Duty:

Prepares accounting, budget and procurement forms including but not limited to payment requests, purchase orders, purchasing card requests and reallocations, preparation of deposits, cash receipts, and on a limited basis journal entries. Maintains and updates the department's vendor lists in the supplier database in PeopleSoft. Develop and maintain financial files. Assist in budget preparation and management. Gathers and processes information for fiscal reporting.

Essential Function:

Yes

Percentage of Time:

35

Job Duty:

Support activities of the Chair and the Associate Chair by making travel and local lodging accommodations for guest artists. Acts as "proxy" to prepare travel authorizations and travel expense reports for faculty, staff, and guest artists.

Essential Function:

Yes

Percentage of Time:

10

Job Duty:

Maintains and updates "Circle" memberships. Generates departmental letters and other correspondence to Circle Members & season subscribers. Prepares various lists and schedules for box office (e.g. faculty, circle and subscriber lists).

Essential Function:

Yes

Percentage of Time:

10

Job Duty:

Provides assistance and guidance to the Department of Theatre and Dance's faculty and staff to ensure compliance with federal, state and University policies and procedures.

Essential Function:

Yes

Percentage of Time:

5

Job Duty:

Contribute to the success of the Department of Theatre and Dance and the overall success of the College of Arts and Sciences by performing all other duties as assigned.

Essential Function:

Yes

Percentage of Time:

5

Job Duty:

Initiate and process all human resources actions for faculty, staff, graduate and undergraduate student payroll, temporary hires, and dual employment. Assists in recruiting and actions related to the administration of employee benefits.

Essential Function:

Yes

Percentage of Time:

35

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Desired Start Date:

05/01/2024

Job Open Date:

03/14/2024

Job Close Date:

06/12/2024

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by June 12, 2024.The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.Quicklink for Posting:

https://uscjobs.sc.edu/postings/165632

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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