Administrative Support Coordinator II
San Diego State University

San Diego, California

Posted in Education and Training

$0.00 - $100.00 per hour


Job Info




Administrative Support Coordinator II

Job No: 539998
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)


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Position Summary

The Administrative Support Coordinator II is responsible for administrative support across all programs within the School of Public Health. The ASC II will be responsible for coordinating the class scheduling process, the appointment of adjunct faculty and will provide direct support for the faculty recruitment processes. The ASC II will also be responsible for coordinating efficient classroom scheduling and usage.

In addition, the ASC II will be responsible for coordinating and supporting the general operation of the school by answering questions from faculty, students, and the general public. This requires the ability to communicate effectively and efficiently. The ASC II will also ensure the school's website is up to date, develop forms, flyers, and surveys, maintain filing systems, and calendars, and collect required documents.

The incumbent will assist in planning and scheduling events including faculty meetings, professional development events, retreats, orientations and speakers. The expectation is that this position will be cross-trained in the school's other administrative functions to ensure necessary tasks are completed in a timely manner.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The SDSU School of Public Health is in the top 15% of public schools of public health in the nation and ranked in the top 30 of all schools and programs of public health. The school has undergraduate, graduate and doctoral programs. Several are joint doctoral programs with the University of California, San Diego, as well as an independent Doctor of Public Health degree program launching in Fall 2024. Enrollment is approximately 900 students across all programs. The school has strong community partnerships, which enable it to provide practical experience to students. The school also engages students in robust research experiences.

For more information regarding the School of Public Health, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

  • Proficiency with MS Office Suite.
  • Experience managing calendars.
  • Experience developing forms, surveys, and fliers.
  • Strong customer service orientation.
  • Effective written and verbal communication skills.
  • Experience developing complex schedules.
  • Experience with Peoplesoft preferred.

  • Compensation and Benefits

    Starting salary upon appointment is not expected to exceed $3,969 per month.

    Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

    San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

    CSU Classification Salary Range: $3,865 - $6,336 per month.

    Diversity and Community at SDSU

    At SDSU, our diversity gives us power and benefits every single member of our community.

    Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.

    Principles of Community

    At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

    SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

    Supplemental Information

    Initial review of the required application materials, including cover letters and resumes, will begin on July 23, 2024. To receive full consideration, apply by July 22, 2024. The position will remain open until filled.

    The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

    San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

    A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

    SDSU is a smoke-free campus. For more information, please click here.

    SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu.



    Advertised: Jul 08, 2024 (9:00 AM)
    Applications Close: Open until filled

    To apply, visit https://careers.sdsu.edu/en-us/job/539998/administrative-support-coordinator-ii







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