Advancement Coordinator
Oglethorpe University

Atlanta, Georgia

Posted in Retail

This job has expired.

Job Info

Job DetailsJob Location Oglethorpe University - Atlanta, GAPosition Type Full-Time StaffEducation Level Bachelor's The Advancement Coordinator reporting to the Vice President for Advancement is responsible for providing broad day-to-day administrative support to Oglethorpes Advancement Office. The Advancement Coordinator often serves as the gateway to those connecting and engaging with Oglethorpe Universitys Advancement office. This role helps manage the day to day within Advancement and supports the larger Advancement team, as needed. The Coordinator works directly with all staff within Advancement as well as with external constituents campus-wide and outside the University who interact with the Advancement Office. In addition to the primary role, the Coordinator is cross-trained in various areas within Advancement to support efforts as needed, including gift processing, special events, and stewardship endeavors. PRIMARY RESPONSIBILITIES

  • Perform administrative duties for the Vice President as well as support to other Advancement staff, including scheduling, preparing reports, compiling documents, and managing internal projects.
  • Serve as gatekeeper and gateway role for Oglethorpe Advancement while communicating directly, and on behalf of Advancement staff, with constituents such as trustees, donors, faculty and staff, and others.
  • Approaches daily tasks with a stewardship mindsetalways focusing on giving constituents the best experience possible when interacting with Oglethorpe.
  • Prepares internal and external correspondence, including preparing acknowledgement letters and personal correspondence.
  • Supports the Vice President and other Advancement staff in their work with various volunteer groups and boards; helps prepare and maintain meeting materials as needed.
  • Supports the Vice President, Senior Directors, and others in work related to fundraising planning, prospect management, meeting preparation, and responding to the Presidents Office and others campus-wide.
  • Supports the Vice President by composing and maintaining documents, reports, presentations, biographical profiles, and other materials using style, grammar and content appropriate to specific audiences while adhering to University standards of discretion and confidentiality.
  • Maintains discretion and confidentiality in all relationships.
  • Facilitates effective communication between Advancement staff and the Vice President.
  • Assists in a variety of fundraising and special events activities as needed, including scheduling donor visits which may occasionally involve coordinating out-of-town travel; responding to inquiries; entering contact reports; preparing lists and mailings; helping with pre-event preparations and day-of event functions; and other tasks as needed.
  • Assists the Vice President in preparation for the Advancement Committee meeting of the Board of Trustees and is available to record Committee minutes, as needed.
  • Assists, as needed, as donors reach out to Advancement to make their financial gifts to Oglethorpe. This may include helping donors locate the necessary forms for items such as pledges or stock transfers, accepting checks donors hand deliver to Advancement and handing them off to Finance and Operations in a timely way, helping respond to and answer donor and alumni questions, etc.
  • Cross-trained on gift processing, data entry, and accounting tasks to provide support as needed while helping maintain all necessary internal controls.
  • Other duties as assigned.
  • Bachelors Degree from an accredited college or university with office or administrative experience preferred.
  • Minimum of two-three years supporting at the executive level is required, or relevant experience in higher education or in nonprofit fundraising.
  • Familiarity using a database preferred.
  • Experience working multiple constituent groups including volunteers, preferred.
  • Working knowledge of fundraising, donor relations and public relations concepts, principles, procedures and techniques.
  • Appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of many social, economic, cultural, ideological, racial, and ethnic backgrounds.
  • Strong computer skills and comfort with technology. Experience working with a Microsoft Office suite of products, including Excel. Ability to download and export information between systems.
  • Excellent oral and interpersonal skills, including diplomacy required to function effectively among campus fundraisers, high level campus administrators, volunteers and other constituencies to bring large scale projects to completion. Ability to work in a team environment.
  • Strong writing, editing, and proofreading skills.
  • Demonstrated resourcefulness and ability to work independently, prioritize work, and independently manage multiple, diverse and competing priorities while meeting deadlines.
  • Strong project management skills and problem-solving skills and demonstrated ability to work in a demanding environment.
  • Ability to recall, recognize, and communicate interrelated information pertaining to University benefactors and prospects.
  • Positive attitude and professional, donor-facing demeanor.
  • Proven ability to handle confidential information with discretion and deliver the highest level of client service and response.
  • Successfully pass a criminal background check required.

This job has expired.

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