Assistant Director, Purchasing
Lee College

Job Info

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Assistant Director, Purchasing


Salary:
Job Type: Full-Time
Job Number: FY2300219
Location: Main Campus - Baytown, TX
Division: Finance & Administration

Position Overview

Starting Salary Range is $69,534 -$79,964. The initial salary offer is commensurate with education and related work experience.

The Assistant Director, under general direction, facilitates the investigation, development and implementation of strategic procurement solutions and assists with the planning, organizing, and directing the general procurement operations of the Procurement department. Provides oversight and assists in establishing internal policies and procedures related to the procurement of goods and services for Lee College District. Responsible for maintaining procurement records in accordance with state laws and system policy.

Essential Duties & Responsibilities

• Assists in the management of the procurement functions and serves as a resource regarding requirements and trends in the department.
• Assists with the planning, development and implementation of short and long range goals and objectives.
• Assists in the evaluation of the purchasing strategies, business initiatives and performance against annual goals and objectives.
• Interacts with internal customers on a regular basis to measure customer satisfaction and department performance related to eProcurement initiatives.
• Represents the college/department and serves on various department and college committees.
• Serves as a representative of the college at state, regional and national organizations, boards, councils and committees as assigned.
• Assists departments with developing, advertising and interpreting responses to requests for proposals.

Additional Duties & Responsibilities

Maintain a repository of current contracts and insurance policies.

Analyze contracts to identify areas of future negotiation and/or modification.

Ensure the timely renewal of contracts.

Manage insurance policies and have them analyzed by consultants and use the results of the analysis to inform Insurance coverage.

Manage Requests for Proposals (RFPs) and Requests for Quotations (RFQs) to ensure proper processes are followed and appropriately documented.

Negotiate contracts for providing the best quality, discounts, terms, and warranties.

Develop and write bid specifications, terms, and conditions.

Tabulate results of competitive bids and quotes.

Review purchase recommendations to make valid procurement decisions in accordance with state and federal regulations.

Oversee the policies that govern travel for both students and employees and make recommendations to increase the institutional value of approved travel.

Manage requests for travel to ensure the process is followed and appropriately documented.

Maintain current knowledge of new tools, practices, and technologies in higher education procurement.

Assist in the evaluation of potential new systems, and make recommendations for their adoption to increase efficiency.

Consult with and interviews suppliers to obtain prices and specifications.

Manages purchasing transmittal workflow to ensure timely handling to meet the needs of the college cost.

Manage public works projects, serving as a liaison with the facilities team to ensure contractors are fulfilling all obligations and that work is carried out according to approved contracts, specifications, and schedules. Completing progress inspections of construction sites and subcontractors.

Maintain knowledge of state and federal purchasing regulations.

Review and recommend changes to the internal and external department web pages.

Develop and provide training to college employees for the preparation of RFPs and RFQs.

Develop and provide training to college employees and student groups for the preparation of travel requests.

Perform other tasks as assigned.

Minimum Education, Experience, Knowledge, Skills & Abilities

Bachelor's (or higher) degree or an equivalent combination of education and experience

Three (3) years of related work experience

Demonstrated proficiency in Microsoft Word and Excel

Skilled at multi-tasking in a deadline-oriented environment with various employees and constituents

Must have high personal integrity, honesty, accountability as well as a high standard of excellence, accuracy, and consistency

Ability to work evenings and weekends as needed

Preferred:

• Experience using PeopleSoft
• Experience using a purchasing card system
• Purchasing certification (CTP, CTPM, etc.)

To apply, please visit https://www.schooljobs.com/careers/lee/jobs/3954444/assistant-director-purchasing




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