Business Manager - Veterinary Medicine Administration
The University of Tennessee, Knoxville

Job Info

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Description
Business Manager, Veterinary Medicine Administration
College of Veterinary MedicineThe College of Veterinary Medicine invites applicants to apply for the position of Business Manager. This position manages and has approval authority over business, financial, budget, and other administrative functions within the Dean's office of College of Veterinary Medicine at the UT Institute of Agriculture and the Associate Deans' offices of Academic Affairs, Research, and Outreach & Global Engagement. "Department" below refers to CVM Dean's Office and Associate Deans' Offices. Position assures policy, procedure, and legal compliance in financial, human resource, and grant and contract operations. Position manages and oversees all business operations within the unit. Position provides complex accounting/budgeting support for the Dean's Office. Position supervises one non-exempt position (Accounting Specialist - Financial Associate 3).

Qualifications
Typical Responsibilities:Budget and Financial Operations

Serves as a resource and advisor for department leadershipAdministers and has approval authority, in conjunction with the Budget Director, on financial, budget, and all related business activitiesManages the department's budget including budget development, budget oversight, and maintenance of budget.Oversees and manages all departmental financial operations including oversight of business functions and data entry activities (purchase requisitions, sole source justifications, accounts payable, accounts receivable, procurement card, internal transfers, petty cash reimbursements, etc.)Maintain Center of Excellence (COE) accounts tracking current and future expenditure and obligations of start-ups, proposals and other expensesResponsible for departmental ledger reconciliation and approval including tracking and reconciliation of balancesAssures all departmental financial operations are compliant with UT Fiscal Policies and ProceduresCoordinates and oversees general business operations such as facility space inventory, equipment inventory, etc.Performs regular and ad hoc financial reporting from IRIS delivering requested information to the Budget Director, Dean, Assoc. Deans, and Asst. Deans,Provides financial control information to the Budget Director and deansWorks in conjunction with the Budget Director to develop and manage the departmental budgetSupervises Accounting Specialist position and oversees work of departmental staff as it relates to financial, human resource, and budget mattersPerforms financial and human resource departmental training functions for faculty and staffPrepares budget request for all departments

Human Resource/Payroll Operations

Reviews and oversees human resource, personnel and payroll actions initiated by the departmentReview and oversight includes position creation and management related to budget, new hires, position transfers, and E-Forms for pay changes, funding changes, terminations, additional payments, salary transfer vouchers, etc.Assures departmental actions are compliant with UT Human Resource Policies and ProceduresPerforms ad hoc human resource, personnel and payroll reporting from IRIS delivering requested information to the Budget Director, departmental faculty, and Dean's office.Evaluates existing departmental internal business procedures and develops then implements improvements with department head consensus

Accounting

Reconcile and approve all Dean's Office accountsManage contracts for the Dean's OfficeReview and approval Dean's Office position transactions, accounts payable, accounts receivable, and travelProvide miscellaneous reporting to include routine reporting of college-wide monthly forecasts and yearly carry forward reports for Dean's Office accounts, as well as historical analysis of tuition income by student as an example

Miscellaneous

Maintain gift account administrative provisionsTrain new personnel within the Dean's Office and other departments as requested/neededAssist all college employees/students with questions that can be answered under the purview of this position

Desired Knowledge, Skills and Abilities:

Ability to manage all business functions of the departmentAbility to independently manage departmental budgets on unrestricted and restricted funding sourcesAdvanced knowledge of both Fiscal and Human Resource University Policies and Procedures or the ability to become conversant with themAbility to oversee and supervise designated accounting and administrative support staffAdvanced skills and knowledge in use of relevant institutional electronic information systems (ERP/Oracle, grants/contracts, etc.)Advanced knowledge of MS Office and related productsAdvanced knowledge of sponsored research accounting related to grant and contract operations preferred

Minimum Qualifications:

Bachelor’s degree in accounting or related business field with at least five years of relevant progressively responsible experience in financial accounting and management.

Preferred Qualifications:

Master’s degree in accounting or related business field with two years of relevant experience.

Job: Other Professional
Primary Location: US-Tennessee-knoxville
Organization: College Of Veterinary Med-Adm
Schedule: Full-time
Job Posting: Apr 24, 2024, 2:34:00 PM

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