CHHS Dean's Office Support Assistant (0845)
Governors State University

Job Info

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Description

Governors State University is seeking to hire an Office Support Assistant for the College of Health and Human Services (CHHS) Dean's Office. The Office Support Assistant reports to the Business/ Administrative Associate and works under the general supervision of the Dean of the College of Health and Human Services to administer office support duties.

Essential Responsibilities

75% Reception Office Support
* Provide in-person reception to Dean's office area as needed.
* Ensuring timely and accurate customer service. Handling complaints and specific customers' requests.
* Provide general office support. Duties include filing electronic documents, sorting mail, maintaining records, providing information, operating basic office machine, updating tracking logs, order copier paper, answering phones, and organizing storage room. Related tasks as assigned.
* Place work orders for technical and facilities support.
* Complete room reservations on 25Live as needed.
* Maintain cleanliness and security of office area(s) and provide access to secured storage areas.
* Assist faculty and staff as needed.
* Monitor student worker (general oversight/supervision) one or two days per week.
* Assist with the All-College meeting logistics.

20% Administrative Support for Dean's Staff (one Director and two Coordinators)
* Place room scheduling requests (25Live).
* Process requisitions, vouchers, and invoices.
* Assist with travel requests and reimbursements.
* Assist with the college Recognition Night and Conference.

5% Performs other duties as assigned.

Hourly Range: $15.00 - $16.92.
(This is a non-unionized position. Salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications).

This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: https://www.govst.edu/benefits/.

Required and Preferred Qualifications

REQUIRED: High School diploma or equivalent must be attached for consideration for this position. College transcripts may be used if you wish to have them considered to meet the additional minimum qualifications. Minimum Qualifications
1. High school diploma or equivalent.
2. Any one or combination totaling six (6) months from the categories below:
A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
* 15 semester hours equals six (6) months
B. Work experience performing office/clerical activities, including use of computer systems.

Preferred Qualifications:
* Bachelor's degree in business or related field.
* Two (2) years' experience working in an office environment.
* Experience working in an educational setting.
* Experience in customer service.

For more details, visit: https://www.sucss.illinois.gov/pages/classspec/Default.aspx

THE FOLLOWING DOCUMENTS MUST BE ATTACHED:

Cover LetterResumeList of Professional ReferencesHigh School/GED Diploma or TranscriptIllinois Driver's LicenseCollege Transcript (In order to have your college credits considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts.)Supplemental Information

DOCUMENTATION REQUIREMENT:

For consideration, applicants are required to attach the following:
1: High School and/or College Transcript(s) (In order to have your college credits considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts which includes the earned degree and conferred date.)
2: Online Application - Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three Professional References (We will only contact your references if you are a finalist).

RESIDENCY REQUIREMENT:
Illinois residency required at the time of the application.

CREDENTIAL ASSESSMENT EXAM DETAILS:
This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position have been met.

VETERAN'S PREFERENCE POINTS:
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense - DD214 / DD215
2: National Guard - NGB22 Form
3: Discharge Orders
4: Reserves - DD256 Discharge Certificate

Note: Documentation must be received by the closing date of this posting.

REQUIRED ATTACHMENTS:

Cover Letter

Resume

List of Professional References

College Transcript (In order to have your college credits considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts which includes the earned degree and conferred date.)

This job has expired.