Corporate Administrator
ArdaghGroup

Job Info

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Role Description:

The Corporate Administrator provides day-to-day assistance to the corporate office by serving as the first point of contact for visitors and callers to the Ardagh Chicago office. This position will also manage all tasks related to mail, deliveries and providing clerical assistance to internal customers. This position is required to be on-site 5 days/week.

Key Responsibilities:

• Greet all visitors in a courteous, professional manor
• Serve as the company's first point of contact for all visitors
• Answer the company phone to screen and direct callers to the correct person within Ardagh in a professional and efficient manner
• Provide information to callers
• Ensure knowledge of staff movement in and out of the organization
• Monitor visitor access and maintain security awareness
• Provide general administrative and clerical support
• Prepare correspondence and documents
• Organize conference and meeting room bookings
• Plan and execute monthly town hall luncheons
• Support leadership with onsite meetings to include booking conference rooms, transportation for guests, meal ordering, hotel and/or dinner reservations
• Control inventory relevant to receptionist area
• Receive and process all mail and packages for the office
• Prepare office packages to be sent domestically and internationally via FedEx and USPS for office staff
• Establish wireless internet connection for visitors
• Recognition and awards administration
• Partner with Accounts Payable and Vendor Master to process initiate POs and process payments
• Ensure expense management and bill payment is in line with the HR budget
• Collaborate with Human Resources on various initiatives and projects
• Update and maintain company organizational charts and contact lists
• Tidy and maintain the reception area
• Manage vendor relationships for all office and café equipment, i.e. multifunction devices, coffee machines, cable TV, etc.
• Back up Executive Office Administrator i.e. schedule appointments for staff members, schedule domestic and international travel for Leadership Team, manage executive calendars in Outlook, prepare executive presentations in PowerPoint, process expense reports for Leadership Team members

Requirements:

• 2-year degree or higher preferred
• Highest level of confidentiality and organization is required
• Ability to multitask and maintain progress on multiple projects
• Proficient experience in Microsoft office to include Word, Excel, Outlook and PowerPoint with ability to create executive level presentations for Leadership Team members
• Approachable with a genuine desire to help others
• Ability to independently manage projects and processes with a deadline
• Excellent verbal and written communication skills
• Ability to effectively interact with customers and co-workers
• Strong sense of urgency
• Strong ability to work collaboratively with teams

Ardagh Group is a global leader in metal and glass packaging solutions, producing packaging for the world's leading brands. We trace our roots all the way back to the Irish Glass Bottle Company, founded in 1932. Since then, we have grown rapidly to a team of more than 16,000 people with yearly revenues of approximately $7 billion. Today, we have a presence across Europe and the Americas.

Did you know....

• Ardagh produces many of the beverage cans and bottles you drink your favorite beverages from?
• Metal and glass packaging we produce are permanent materials, meaning they can be infinitely recycled without any loss of quality?
• We produce more than 160 million containers per day across the country?
• Ardagh Metal Beverage North America produces more than 15 billion cans and can ends annually?
• Approximately 75% of aluminum ever produced is still in use today?
• Aluminum cans, with 73%, have the highest recycled content among all beverage containers?

Ardagh is passionate about sustainability and has a reputation for innovation. We push the boundaries of what's possible, pioneering new production methods, new design techniques and new ways to recycle and save energy. Our aim is to reduce any negative environmental impact while remaining economically sustainable and socially responsible.

Ardagh Group North America has been and will continue to be an equal opportunity employer. All employment decisions are made without regard to sex, gender (including pregnancy, childbirth, breast feeding, and related conditions), sexual orientation, gender identity, gender expression, race, creed, religion (including religious dress and grooming), color, national origin, ancestry (including association, affiliation, or participation with persons or activities related to national origin, English-proficiency or accent, or immigration status), physical or mental disability, medical condition, genetic information, marital or domestic partner status, age, veteran or military status or any other basis prohibited by federal, state, or local law. Discrimination against any employee or applicant based on any of these factors is prohibited.

For more information on Ardagh Group, visit www.ardaghgroup.com.

Nearest Major Market: Chicago

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