Facilities Coordinator
Spencer Gifts

Job Info

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Overview

Come work with us at Spencer's & Spirit Halloween, where you'll be working with the best and brightest colleagues as you help us deliver the most fun experience and product possible to our guests. We're fast-paced and take our work seriously, but we always have a good laugh at the end of the day. Walk through our stores or the halls of our corporate office and you'll see firsthand that we're laidback and irreverent. We're firm believers in being true to YOU, so tattoos and piercings are as common as watercooler convos. Whether it's critiquing our new exclusive costumes or quality testing newly implemented software technology, our teams understand the importance of working collaboratively to challenge status quo and achieve our goals. We keep pushing ourselves to go above and beyond and are looking for top talent to become a part of our team!

We offer the following benefits:

• 30% discount on merchandise
• competitive salary
• career advancement
• Bonus opportunity
• an excellent benefits package including Vacation/Sick/Holiday pay, Medical/Dental/Disability/Life and AD&D insurance & 401k.

This position is responsible for coordinating utilities and facilities functions and maintaining communications with landlords, field team, and vendors.

Responsibilities

• Collect and input all property management contact information for Spirit locations.
• Partner with trash/recycle vendors (i.e. WM, CSC, malls) to coordinate the program for Spirit and Spencer locations. Activity includes monitoring the set-up and removal-closure of all trash and recycle accounts, as well as triaging requests and issues from the field and store operations.
• Assist with collecting and input all necessary information (i.e. accounts, meters, dates) in real estate database for setting up new utilities for Spirit and Spencer stores; includes electricity, gas, water and sewer. Assist with coordinating utility turn-off with the field.
• Assist with utility vendors (i.e. SND, malls) to set up new accounts for Spirit and Spencers stores and diligently resolve issues surfaced by the field.
• Assist facilities with contractor award documents and scope of work process.
• Process invoices and applications including, but not limited to: trash, electricity, gas, water and sewer. Verify all initials, signatures and dates before sending to landlords/vendors/municipalities.
• During the off-season, assist with various administrative department needs (not limited to lease administration, real estate operations, business licenses etc.) as assigned by your supervisor.

Qualifications

• Associates Degree or two to three years related experience and/or training; or equivalent combination of education and experience.
• To perform this job successfully, an individual should be proficient with Microsoft Office Suite with an emphasis on Excel, Word Processing software, email, and database software.
• Excellent organizational and follow-up skills.
• Detail oriented.
• Exceptional interpersonal and communications skills.
• Professional phone etiquette.
• Ability to manage multiple tasks in a fast-paced environment.
• Ability to maintain efficiency when working through heavy volume with accuracy.
• Must be flexible and highly motivated with a willingness to take initiative.
• Ability to operate typical office equipment including printers, copiers, fax machines, scanners, etc.

This job has expired.