Federal Aid Administrator III
State of Nebraska

Job Info

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The work we do matters!

Hiring Agency:
State Patrol - Agency 64

Location:
Lincoln Job Posting

Hiring Rate:
$25.893

Classification Salary Range:
$25.89 - $38.17

Job Posting:
JR2024-00006065 Federal Aid Administrator III (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
05-17-2024

Job Description:
Plans and participates in the grant management process for Federal and State grants with an emphasis on grants for our Criminal Investigation Division (CID). This includes assisting in the application of funds, monitoring the grants after they are awarded, preparing any proposed necessary adjustments or modifications to the existing award, and ongoing budget monitoring of expended and available funds in accordance with specific programs and projects. Reviews federal guidelines, rules, regulations, and requirements to ensure that the Agency is in compliance. Ensures that all required contractual documents, certifications, and reports are prepared timely and meet required guidelines. Monitors all grant deadlines to ensure deadlines are met. Participates in audits related to the specific grants under their purview and makes suggestions for improvements and corrections. Assists Agency staff in writing and preparing periodic performance and progress reports that are required to be submitted. Works with grant providers and subrecipients to ensure proper reimbursements and payments occur in a timely and accurate fashion. Coordinates subrecipient site reviews to ensure compliance with regulations and requirements of the grant. Audits financial and performance reports of subrecipients to ensure compliance. Is responsible for the set-up and maintenance of information for each new grant award in the Agency's Grants Management System. Prepares monthly, quarterly, semi-annual, annual and final financial reports related to prescribed grant projects, including tracking the overall grant budget by subcategories to drill down to specific projects. This includes monitoring these project subcategories as to progress and financial position and communicating those findings to project managers regarding their status. Reviews and approves monthly claims for reimbursement from Sub-Contractors for accuracy, allowable expenses and budget compliance. Prepares monthly financial claims for in house grant expenses to be submitted to accounting division. Communicates professionally, effectively and routinely with project managers of all grants administered under the NSP Grant Division.

REQUIRED/QULAIFICATIONS:

Minimum Qualifications: Bachelor's degree in grants management, business administration, public administration, accounting, budgeting, OR a related fiscal field, and four years' experience in grant management, contract administration, accounting, budgeting, OR other fiscal related areas of work. Additional years of experience in the areas listed may substitute for the required education, on a year-for-year basis.

Requirements: Currently holds DOJ Financial Management Training certificate or ability to successfully complete training within 120 days from start of employment.

Other: Regular and reliable attendance is expected. Resumes will not be accepted as a substitute to your applicant information. Failure to complete all areas of your employment application may result in your application being disqualified from our selection process. Valid driver's license is required or ability to provide independent authorized transportation. If selected for this position, you must meet the U.S. Citizenship & Immigration Services employment eligibility requirement by completing an EEV (I-9) Form. The agency does not sponsor H1-B Visa's. Applicants will be screened for a record of criminal activity and criminal history using a fingerprint-based check, and before a final offer of employment is made. Applicants must be free of felony convictions. Applicants cannot maintain a continuous association or dealings with persons, groups, or organizations that they know, or should know, are persons or groups or organizations under criminal investigation or indictment, or who have a reputation for present, ongoing involvement in felonious or criminal behavior. Applicant must successfully complete an extensive background screening prior to being employed, which includes completion of a Personal History Questionnaire. Selection process will include an interview.

KNOWLEDGE OF: federal grant compliance, contract processing and monitoring; basic accounting principles, practices, methods, and procedures; budgeting procedures; computer capabilities and applications; state and federal statutes and legislation regarding grant administration; agency and state fiscal policies.

ABILITY TO: work under pressure; multi-task, prioritize workload, to meet deadlines; analyze financial transactions; work independently, with little supervision; work effectively with staff in other divisions and agencies; complete accurate reports.

SKILL IN: quantitative and analytical review; planning and organizing; decision-making; effective communication.

Preferred Skills: Microsoft Excel and Word skills at an expert level. Amplifund Grant Management Software. Ability to schedule and lead team meetings using web-ex or zoom.


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

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