Finance Administrative Assistant
Church World Service, Inc.

Job Info

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Overview

Church World Service (CWS) is a not-for-profit organization working to eradicate hunger and poverty and to promote peace and justice around the world. CWS does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, or veteran status in employment or in the provision of services.

About CWS

Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.

Purpose

Church World Service is seeking an Administrative Assistant that is highly organized, accurate, an effective communicator, and detail oriented to provide support for finance, payroll, and benefit functions. This is a great opportunity to work with staff on a wide range of tasks and projects to help the office to be more efficient and run smoothly. This role will report to the Senior Director of General Accounting and work with staff across the department.

This is a hybrid position with four days in the Elkhart office and Fridays working remote.

Responsibilities

• Respond to mail, correspondence, and messages.
• Generate, send, and follow-up on payroll, benefits and other finance notifications, billings, and invoices.
• Compile accounting, payroll, and benefit documentation and paperwork.
• Review and reconcile monthly, quarterly, and annual deduction and billing files.
• Assist payroll as needed with time sheet follow-up, new hire paperwork, and deduction review.
• Work with the benefit staff to monitor leave balances.
• Generate payment authorizations for approval.
• Coordinate electronic files and SharePoint site for the department.
• Maintain department calendar and schedule meetings as needed.
• Additional duties as assigned.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Ability to handle confidential and sensitive information.
• Excellent verbal and written communication skills.
• Great teammate who thrives in a fast-paced environment.
• Flexible and adapts to change.
• Strong collaboration, organizational, and decision-making skills.

• High School Diploma (some higher education preferred).
• Minimum of 5 years of administrative experience preferred.

Benefits

CWS offers a competitive benefits package that includes:
- 403 (b) Retirement Plan
- Medical, Dental and Vision Insurance
- Generous Paid Time Off (21 Paid Days Off; 27 Days after 2 Years)
- 14 Official Holidays
- Sick Time Off (12 Accrued monthly)
- Life Insurance and AD&D
- Long Term and Short-Term Disability
- Employee Assistance Program (EAP)
- Health Savings Account
- Flexible Spending Accounts
- Commuter Benefits

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