Fiscal Assistant I/II
University of Florida

Job Info

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Fiscal Assistant I/II

Job No: 526080
Work Type:
Location: Remote/Flexible
Categories: RealCat
Department: 32010700 - PH-SHARED SERVICE CENTER

Job Description


Classification Title:

Fiscal Assistant I or Fiscal Assistant II

Job Description:

Travel and Expense: Process Travel Authorizations (TA), Expense Reports (ER) and generic reimbursements. Process voucher payments in MyPayment Solutions. Process requisitions in MyUF Market. Resonsible for adhering to all University policies and procedures relating to the assigned area of responsibility.

Pcards: Analyzes, reconciles and approves Pcard charges for customer units based on chartfield information, descriptions, explanations and documentation provided by the customers.

Journal Entries and Deposits: Process journal entries such as expense to expense (E2Es) and expense to revenue (E2Rs). Reviews all voucher and journal entries for accuracy. Responsible for making deposits for the assigned units/accounts.

Office Support: Answers the general line for the fiscal unit. Maintains the fiscal unit files (scans, copies, filing, electronic files, etc.). Maintains excel spreadsheet of chartfields, fund administrators list, check log, etc.

Meet with faculty and department staff: Meeting faculty and staff to solve any fiscal problems, make sure that they understand the SSC processes and that the fiscal unit understand their needs.

Other: May fill in for other short term vacancies in the shared service center. Other duties as assigned by the unit's Team Lead

This position may be eligible for flexible work arrangements.

Expected Salary:

Fiscal Assistant 1 - $17-18/hour, commensurate with Education and Experience

Fiscal Assistant 2 - $19-21/hour, commensurate with Education and Experience

Minimum Requirements:

Level 1: High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Level 2: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred Qualifications:

• Strong interpersonal and organizational skills
• Ability to think independently and make responsible decisions in a professional and courteous manner
• Strong verbal and written communication skills
• Strong computer/software skills
• Ability to manage multiple priorities
• Knowledge of University policies and procedures for travel, Pcards, voucher payments and requisitions
• Experience with PeopleSoft

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of at least 3 professional references.

This position may be eligible for flexible work arrangements.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

The University of Florida is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

In recognition of its efforts to cultivate a diverse and inclusive environment, the College of Pharmacy was the recipient of a 2021 and 2022 Insight into Diversity Health Professions Higher Education Excellence in Diversity Award.

As a part of our review we look for a full CV which includes all professional appointments/engagements, all post-secondary education, and all publications from post-secondary education and all respective dates.

Health Assessment Required:
No



Applications Close: 20 Mar 2023

To apply, visit https://explore.jobs.ufl.edu/en-us/job/526080/fiscal-assistant-iii

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.





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