Grants Manager A Weitzman Research Support Center
University of Pennsylvania

Philadelphia, Pennsylvania

Posted in Education and Training

This job has expired.

Job Info

Grants Manager A Weitzman Research Support Center

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Grants Manager A - Weitzman Research Support Center

Job Profile Title
Grants Manager A

Job Description Summary
The Weitzman School of Design is seeking a Grants Manager to support the rapidly growing Research Support Center (RSC). This position reports directly to the RSC Director and supervises the Grants Coordinator. The center supports all pre-award and post-award funded grant/contract activities of the faculty and research centers including PennPraxis which serves as the applied research arm of the School.

Job Description

Job Responsibilities


Assist the RSC Director with proposal development, including, but not limited to, reviewing solicitations, loading proposals into PennERA, tracking proposal approvals and the status of executed contracts, and other related pre-award issues for a diverse sponsor/client portfolio funded externally or internally within the University. Apply knowledge of OMB Uniform, Office of Research Services, and internal School guidelines.


Under general supervision of the RSC Director, provide direct post-award financial support by reviewing AIS information and award notices for accuracy, budget awards in BEN Financials, prepare and monitor indirect cost recovery budgets, prepare and enter journals and cost transfers, prepare monthly account reconciliations; ensure regulatory and administrative compliance with sponsor, school, and university policies and procedures; exercise overall management and operational responsibility for issues of finance and reporting, compliance, and procurement services; work proactively with vendors and appropriate central university offices to investigate and/or correct issues as necessary; develop and distribute comprehensive monthly financial reports to investigators; work closely with the RSC grant coordinator to ensure accurate payroll salary distribution and other payroll related issues; meet with faculty and student award recipients regularly and participate in all other activities required to support research projects; plan reporting schedules and ensure compliance with the sponsor, manage the close-out process, and maintain RSC files for audit purpose.

The Grants manager will also be responsible for setting up subaccounts, coordinating the creation of subawards, amendments and invoices for Penn Praxis and other research centers at Weitzman, maintaining effort reporting on a bi-annual basis, work with ISSS to issue visas.

Supervises the Grants Coordinator.


The successful candidate should have the ability to work independently, clearly demonstrate attention for detail, highly effective interpersonal skills and the ability to enforce grant guidelines with constituents in a professional, diplomatic and assertive manner. A successful candidate will possess an ability to work under pressure with multiple project deadlines and an ability to work well with individuals of diverse backgrounds and skill sets who represent different areas of the School.

A Bachelor's degree and 3-5 years of experience, or equivalent combination of education and experience, are required. A successful candidate should have a considerable knowledge of University financial and sponsored policies and procedures, experience in using University systems including, but not limited to, BEN Financials, Workday - Human Capital Management, PennERA, Grant Financial Management System (GFM), Business Objects, Penn Marketplace, journals, and purchasing cards. We are seeking a candidate possessing a pro-active work style with strong follow-up skills and the ability to enhance the RSC's user experience. This position requires the ability to work well under pressure. Must have the ability to work-independently, multi-task, organize, prioritize, communicate effectively, and interact in a professional manner with a diverse faculty, staff, students, and vendors.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Design

Pay Range
$51,824.00 - $78,096.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit:

To apply, visit

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