HR Assistant
Amerijet International, Inc.

Job Info

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SUMMARY

Responsible for performing a variety of human resource support duties. Assists in maintaining the human resource database and all employee records and files. Handles payroll processing and tracks and reports payroll information. Completes assigned reporting functions involving attendance statistics, termination, hire and transfer data, and other information assigned. Provides recommendations regarding the development and administration of human resource policies and programs. Assists in informing new employees of human resource policies and programs as needed. Performs general office support functions and assists area personnel as necessary.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

1. Assumes responsibility for effectively recording, maintaining, and reporting human resource information.

a. Oversees the human resource database (ADP). Ensures that system records are

accurately recorded and cross-checked.

b. Enters new hire information in the human resource system database.

c. Tracks and resolves problems and checks system operations as scheduled.

d. Ensures IRCA compliance through the HR database.

e. Processes employment verification forms.

f. Prepares recruitment lists and job postings.

g. Responsible for the filing of all documents generated for personnel files.

h. Maintains all department files in order and up to date.

2. Assumes responsibility for the accurate and timely performance of payroll functions.

a. Computes and records payroll data as scheduled.

b. Provides payroll information regarding merit increases to managers as requested.

3. Assumes responsibility for establishing and maintaining professional working relations with applicants, visitors, callers, and business professionals.

a. Receives and screens visitors and telephone calls.

b. Collect and send applications to Recruiting via email.

c. Assists with questions and problems courteously and promptly.

d. Obtains and conveys information as needed.

e. Maintains and projects the Company’s professional reputation.

4. Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management.

a. Assists in training new employees. Supports Department personnel as needed.

b. Coordinates with related departments as required. Answers questions and provides assistance.

c. Attends and participates in meetings as required.

d. Assists in the monthly New Hire Orientation makes necessary updates to the presentation and coordinates with the marketing department to get giveaways for new hires.

5. Assumes responsibility for related duties as required or assigned.

a. Ensures that the work area is clean, secure, and well maintained.

b. Types memos and letters as requested.

c. Stays well informed regarding human resource developments.

d. Performs miscellaneous clerical functions and special projects as assigned.



PERFORMANCE MEASUREMENTS:



1. The human resource information system functions smoothly. Personnel data and statistics are efficiently recorded, stored, and retrieved as appropriate.

2. Reporting functions are completed accurately and timely and in accordance with established policies and federal and state regulations.

3. Payroll functions are completed in accordance with established policies and procedures. Errors or discrepancies are promptly discovered and resolved.

4. Visitors and telephone calls are courteously and professionally received or referred. Good public relations exist with outside contacts.

5. Effective working relations exist with Company personnel. Management is appropriately informed.

6. The Company’s professional reputation is maintained.

QUALIFICATIONS:

EDUCATION/CERTIFICATION:

• High school graduate or equivalent.
• Additional related training preferred.

REQUIRED KNOWLEDGE:

• Basic understanding of human resource functions preferred.
• Knowledge of all related computer applications.
• Understanding of human resource reporting and recordkeeping requirements.

EXPERIENCE REQUIRED:

• At least one year of related experience.
• Bi-lingual in English and Spanish for both speaking and writing.

SKILLS/ABILITIES:

• Well organized.
• Accurate and attentive to detail.
• Excellent communications and public relations abilities.
• Strong typing and computer application skills.
• Ability to assist and support others.
• Able to operate a telephone, PC, copier, and other basic business machines.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:

• Sedentary work; sitting most of the time. Exerts up to 30 lbs of force occasionally for office supplies and equipment.

ACKNOWLEDGMENT

The above statements are intended to describe the general nature of the workperformed in this position. These statements are not to be construedas an exhaustive list of all responsibilities, tasks, and skills required of an employee in thisposition. Amerijet International Airlines, Inc. reserves the right to request that other tasks be performed whenwarranted (for example, by emergencies, changes in personnel or workload,corporate reorganization, or technical development). Amerijet International Airlines, Inc. also reserves the right to revise this job description.

AAP/EEO STATEMENT

Amerijet International Airlines, Inc. is an equal opportunity and affirmative action employer and will consider all qualified applicants without regards to race, color religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factors under federal, state or local law.

Any applicant requiring assistance with our online application process or who needs and accommodation for the application process due to a disability should contact (954) 320-5391.

This job has expired.