MOSDOH - CCU/SCU Administrative Assistant
ATSU

St. Louis, Missouri

Posted in Education and Training


This job has expired.

Job Info


A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking a non-exempt CCU/SCU Administrative Assistant at the St. Louis Dental Center. The position reports to all specialists and CCU/SCU Directors. The administrative assistant will provide operational support to the SCU Directors and specialists. They will assist in the performance of ongoing operations and communications for the CCU/SCU Directors and will handle and process confidential information in
a professional manner. As such, they will provide clerical and general office support that contributes to the accomplishment of the goals of the CCU/SCU Directors and specialists. The CCU/SCU administrative assistant will represent the CCU/SCU Directors in a professional manner at all times and will interact with faculty, staff, students, alumni, professional agencies, and other professionals within the academic community and general public.

Major Job Duties

  • Maintaining the calendar for all CCU/SCU Directors and communicating with the Director of Clinical Operations in order to provide reliable faculty supervision on the clinic floor
  • Organizing data and reports
  • Monitoring student attendance on the clinic floor and reporting such to the CCU/SCU Directors
  • Providing assistance with coordination and collection of quality Assurance/Continuous Quality Improvement forms from students and faculty
  • Coordinating internal clinical rotations
  • Communicating with CCU/SCU Directors to optimize clinic efficiency
  • Making travel arrangements
  • Ordering office supplies
  • Processing travel advances, reimbursements, expense reports, etc.
  • Writing and/or finalizing reports, minutes, and correspondence
  • Maintaining files, reports, and records
  • Coordinating meetings, making appropriate reservations and food arrangements, contacting meeting attendees, and preparing associated materials
  • Attending meetings, taking and preparing minutes, and distributing minutes to appropriate personnel
  • Providing assistance with preparation and updating of didactic materials for CCU/SCU Directors
  • Overtime may be required, on occasion

Skills/Requirements
  • A bachelor’s degree is desired or the equivalent combination of education/experience from which comparable knowledge and abilities are acquired
  • Must have excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint. Knowledgeable of Google email functions, electronic calendars, and Internet search engines
  • Effective time management skills
  • Writing, proofing, and editing abilities
  • Professional office and phone etiquette
  • Willing to work independently and closely with others
  • Be of even temperament
  • Especially be willing to treat students, staff, and faculty in a collegial manner
  • Must be able to juggle several projects while meeting deadlines with strong prioritization abilities
  • Must represent ATSU in a highly professional manner, both internally and externally

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.

Qualifications

Behaviors

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Education

Bachelors or better.

Skills

Prioritization Intermediate
Team Player Intermediate
Multitasking Intermediate
Editing Intermediate
Organizing Intermediate
Interpersonal Intermediate
Oral Communication Intermediate
Written Communication Intermediate
Microsoft Office Intermediate

Experience

2-3 years: Experience in a university or health care professional institution is helpful
2-3 years: Project/program management experience
2-3 years: Secretarial/office management experience
2-3 years: Proven track record in a highly productive professional setting


This job has expired.

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