Occupancy Planner
Cushman & Wakefield

Job Info

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Job Title
Occupancy Planner
Job Description Summary
The Occupancy Planner is responsible for developing creative occupancy planning solutions, information and data management, and extensive customer communications, resulting in service delivery excellence.

This role will work with the Sr. Space Planners, Regional Planning Leads, and other cross-functional teams to participate in development of occupancy scenarios, maintenance of playbooks and records, furniture and move planning, along with leading and/or participating in tactical implementation of project plans.
Job Description

The Occupancy Planneris responsible for developing creative occupancy planning solutions, information and data management, and extensive customer communications, resulting in service delivery excellence.

This role will work with the Sr. Space Planners, Regional Planning Leads, and other cross-functional teams to participate in development of occupancy scenarios, maintenance of playbooks and records, furniture and move planning, along with leading and/or participating in tactical implementation of project plans.

What You Will Be Doing

• Support Sr. Space Planners with development and implementation of master space plans for various locations.
• Work onsite in both the South Bay and San Francisco offices, to support space and occupancy activities.
• Manage space planning activities and space allocations in support of day-to-day business unit needs.
• Ticket management for New Hire, space, move and/or other requests for specific ticket types in assigned region.
• Develop strong relationships with business contacts to understand product area focus, business adjacencies, and departmental reorganizations.
• Update and establish space stacking plans and floor block plans, conduct space analysis and create various planning options.
• Gather, analyze, document and visualize information and data for monthly, quarterly, semi-annual and annual reporting.
• Conduct space audits to document and validate occupancy and occupancy attributes and collaborate with East Region teams to ensure space audits are being conducted as required and prescribed.
• Collaborates with Real Estate Portfolio Strategist, Project Management, Occupancy Planners and other CRE team members, for various ad hoc project activities, such as scope, schedule, vendor and budget tracking.
• Be comfortable with providing Excel analysis of CAFM data, to support planning scenarios.
• Ability to develop presentations that tell a concise and relevant story, with visuals.
• Makes recommendations to enhance operational efficiency, service delivery, cost savings, and asset utilization.

Skills and Experience

• Bachelor's degree and/or a combination of High School Diploma and 2-5 years of space and occupancy planning, move management, project management or other relevant experience.
• Experience in a corporate real estate environment preferred, service provider experience a plus.
• Demonstrated experience with architectural and engineering drawings, concepts & design.
• Demonstrated experience with various office furniture systems.
• CAFM knowledge a big plus; analytical skills preferred.
• Excellent customer service and interpersonal relationship skills and a desire to engage with others on a regular basis.
• Thrives on working in a fast-paced environment; constant change is to be expected.
• Must be able to work collaboratively across functions and meet aggressive deadlines.
• Well organized, self-directed, and able to balance multiple planning projects.
• Proactive and solution focused.
• Enjoys working in a team environment because being a team player is a must.
• The ability to work independent and autonomous; self-motivated.
• Strong oral, written and presentation skills along with a strong attention to detail and quality.
• Assumes ownership of requests to ensure successful completion.
• Ability to handle concurrent projects with minimal supervision and direction.
• MS Excel, Powerpoint, AutoCad and relevant (applied) CAFM proficiency required, between beginner and intermediate level at a minimum.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

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