Office Manager 790 (Harpers Ferry, West Virginia)
Professional Contract Services Inc

Job Info

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• Anticipate and handle any guest requests and satisfy their needs within acceptable guidelines
• Assist in the development and monitoring of the budget to provide top quality customer service
• Answer phone inquiries, direct calls, and provide basic information
• Staff office and delegate workload to meet company requirements.
• Enforce all company guidelines and procedures.
• Complete administrative duties such as that of a secretary/clerk and file clerk.
• Perform site payroll, HR and recruiting functions.
• Maintain FMLA, DARs, Worker's Compensation activities, immunizations, scheduling, and records of safety reports.
• Maintain up to-date training and professional certifications required for employees' position.
• Ensure office property and equipment remain in good repair and appearance.
• Maintain office supplies and re-order supplies when required.
• Maintain a clean and attractive office, including floors, windows, walls, desks, and files.
• Make recommendations on replacement, additions, or deletions of facilities and equipment when needed and/or economically justified.
• Handle employee and customer calls and inquiries; answer the telephone in a courteous and professional manner. Route telephone calls to the appropriate person.

Qualifications

• High school diploma

Minimum of four (2) years of work experience as a office administration experience

Knowledge, Skills and Abilities

• Direct and coordinate the office staff in a manner that will optimize the efficiency of the staff.
• Must have the hand/eye coordination necessary to operate office business machines (calculator, phone, fax, copier, etc.) and a personal computer.
• Actively work to increase personal skills and knowledge of all office staff employees.
• Establish and maintain procedures for all office staff personnel being cross trained in each position.
• Lay out a general work schedule for each office staff employee and make daily work assignments.
• Monitor all hours worked by personnel.
• Establish proper filing system and require employees to use and maintain the system and ensure that files are cleaned of old records when necessary.
• Ensure that incoming and outgoing mail is handled properly and that urgent items are addressed promptly.
• Required all office staff to maintain good customer relations.
• Prepare vouchers and/or other invoice payable records.
• Prepare all payroll data accurately and on time, including all government reports.
• Follow instructions, make independent decisions, and to accept constructive criticism.
• Ability to effectively communicate orally and in writing.
• Establish and maintain effective working relationships with employees, contract officials, and general public.
• Ability to climb, bend, squat, lift and carry objects up to 20 pounds; prolong sitting up to 90%.

Working Condition

• Ability to pass criminal, financial, drug, and driving screening.
• Ability to work outside in inclement weather as needed and be exposed to various dirt, debris, and odors.
• Ability to work any time or day of the week, including weekends and holidays.
• Ability to travel up to 50% locally.
• Ability to respond to after-hour emergency calls as determined by the Contracting Office Representative (COR).
• Ability to be insured as an authorized driver for the Company.
• Possess a valid driver's license and maintain good driving record.
• If required, ability to obtain and maintain security clearance and base access to assigned site(s).

This job has expired.