Operations Assistant
State of Nebraska

Job Info

---

The work we do matters!

Hiring Agency:
Crime Commission - Agency 78

Location:
Lincoln Job Posting

Hiring Rate:
$19.631

Classification Salary Range:
$19.63 - $28.94

Job Posting:
JR2024-00005531 Operations Assistant (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
04-29-2024

Job Description:
The Operations Assistant will be assisting and coordinating, under limited supervision, the operational functions of the Justice Programs and Youth Services Division at the Crime Commission, including: assisting in the creation and implementation of policies and procedures for federal and state grants; creating division forms; monitoring and updating special conditions; monitoring compliance with federal and state policies, procedures, and laws; managing boards and commissions related to criminal justice and victim programs; coordinating the development of statewide strategic plans; monitoring sub-recipient compliance and reporting; creating and distributing grant documents; managing and coordinating program monitoring; managing and coordinating training requirements and schedules; assist with monitors and audits. The duties will include extensive liaison, coordination, and interaction with employees, sub-recipients, community stakeholders, advisory board members, commissions, other governmental agencies, and federal program partners including Office of Juvenile Justice and Delinquency Prevention, Bureau of Justice Assistance, Office for Victims of Crime, Office on Violence Against Women, and others.

Look at what we have to offer!

• 13 paid holidays
• Vacation and sick leave that begin accruing immediately
• Military leave
• 156% (that's not a typo!) state-matched retirement
• Tuition reimbursement
• Employee assistance program
• 79% employer paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and Development based on your career aspirations
• Fun, inviting teammates
• A safe and secure environment

At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today!

Job duties

• Maintain up to date knowledge of the different federal Acts and grant programs related to justice programs the Crime Commission is participating in and the requirements for programs and federal grants.

• Provide information on the federal Acts and programs the Crime Commission is participating in and related state activities to community stakeholders, commissions, councils, or other government officials as necessary.

• Coordinate federal grant monitoring, site visits, and compliance audits as scheduled by the federal program partners and other federal oversight agencies, such as the Office of the Inspector General (OIG) and/or the Office of the Chief Financial Officer (OCFO).

• Provide technical assistance to other agency staff in proposing projects and developing legal and financial support documents to ensure guidelines and deadlines are met.

• Reviews statutes, rules, and regulations associated with agency projects to determine their application to fiscal and grants management practices.

• Plans audit procedures and reviews budgets to ensure the efficient use of funds; recommends appropriate fiscal corrections or changes for consideration by the project manager.

• Assists agency staff in maintaining and updating various federally funded activities and in writing extensive activity and progress reports.

• Monitors payments to grant providers/recipients to ensure the proper allocation/distribution of funds.

• Oversees and coordinates the development of contracts and other mechanisms used by project managers to manage state and federal aid funds.

• Maintains a roster of proposed projects and determines the priority rating of each project based on an analysis of the needs of the grantee and the state.

• Audits financial records and reports and recommends areas to be reviewed by the site review team.

• Participates in site reviews to examine compliance with appropriate statutes, rules, and regulations.

• Prepares special reports as requested by agency management to monitor grants and to examine compliance with appropriate statutes, rules, and regulations.

• Advises State and federal officials, agency heads, board-commission-council members, agency employees, special interest group representatives, and the public on matters pertinent to agency policy and procedures to provide interpretations, to respond to concerns involving the assigned functions, and to intercept and/or mitigate adverse reactions, concerns, or pressures.

• Develops and manages agency program-administrative function or associated processes, plans, and projects that include goals, funding sources, constraints, performance metrics and success criteria, and development, installation, and evaluation action steps; coordinates all aspects of the projects to ensure progress and adherence to plans.

• Drafts and reviews management proposals; prepares or directs preparation of legal and budgetary impact statements; identifies opinions, options and consensus and provides recommendations to the immediate supervisor or senior management. Plans and coordinates special research and investigative assignments regarding functional and operational problems and issues to develop and recommend courses of action or corrective actions. Responds to requests for information and reports with extracted data from databases.

• Monitors correspondence and refers it to other staff for reply or collects background information and writes appropriate responses to ensure proper disposition of inquiries.

• Monitors the agency's progress toward meeting established goals and objectives by compiling, reviewing, and assessing reports and records to identify the cause and impact of delays or other problems.

Requirements / Qualifications:

Minimum Qualifications: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.

Preferred Qualifications: Prefer grant management experience; criminal justice system experience; experience with programs and services that support crime victims and survivors.

Other: This position requires travel. As such, the incumbent must be able to present a valid driver's license or another form of reliable transportation.

Regular and reliable attendance is required.

Knowledge, Skills and Abilities

Knowledge of: grant administration, administration and management principles and practices; business operations including payroll, purchasing and inventory; research and administrative survey techniques; the principles and practices of budgeting, accounting, and fiscal control; personnel management practices; business computer and communication systems; departmental software programs/systems; technical processes and procedures; supervisory practices and techniques; work planning and organizing; federal and State laws and regulations that govern the work assigned.

Skill in: operation and maintenance of computer equipment and other office machines; using a variety of advisory and statistical data such as technical operating manuals, policies, procedures, financial and budgetary reports; prioritizing/organizing work; data analysis and problem solving.

Ability to: communicate in person, and by telephone, computer, email, and correspondence to exchange information and ideas and to promote agency needs, plans, and objectives; interpret policies, regulations, and other guidelines; interact with managers/employees of the employing agency, other governmental and organization representatives, and the public, to gain their cooperation and establish work relationships; conduct research activities and summarize technical data and conclusions into reports; study problem areas, analyze relevant data, and formulate alternative courses of action; interpret and apply directives and instructions pertinent to assigned work; apply management practices, theories, techniques and methodologies; learn the goals, policies, and operations of the employing agency related to assigned work; prepare various budget/financial/administrative reports using computer software applications.


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

This job has expired.