Part Time Administrative Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Beacon Hill Associates is assisting our client with their search for a Part-Time Administrative Assistant, where you will be the friendly face and voice of their organization. Your enthusiasm and professionalism will shine through as you welcome visitors, direct phone calls, and provide essential administrative support. You will play a crucial role in creating a positive atmosphere for both clients and internal team members. If you have excellent communication skills, a proactive problem-solving mindset, and the ability to handle multiple tasks with grace, please keep reading!

Daily Duties:

• Energize and professionally direct incoming phone calls, ensuring accurate redirection as needed.
• Courteously greet and direct clients and visitors, leaving a lasting positive impression.
• Maintain a neat, professional, and attractive lobby, ensuring a welcoming environment at all times.
• Keep the office phone directory updated and distributed as necessary.
• Assist with sorting mail deliveries and performing other administrative tasks to support office operations.
• Aid in scheduling and organizing meetings, travel arrangements, conferences, and interviews.
• Collaborate on desktop publishing activities for correspondence and presentations.
• Manage parking records and collection of parking cards as required.
• Direct couriers and oversee deliveries to maintain efficient operations.
• Provide administrative support as directed, demonstrating reliability and efficiency.
• Foster a strong commitment to excellent service for both external and internal clients.

Ideal Candidate Profile:

• High school education, with a preference for college-level qualifications.
• Minimum of 1 year of related experience, showcasing your administrative prowess.
• Proficiency in MS Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience in switchboard/reception work, ensuring effective communication.
• Exceptional verbal and written communication skills in a clear, concise, and professional manner.
• Proactive problem-solving ability and a knack for innovative solutions.
• Strong team player, thriving in a collaborative environment.
• Effective multitasker with excellent prioritization skills, capable of handling multiple calls and guests simultaneously.
• Deadline-oriented with a commitment to delivering high-quality results.
• Demonstrates an appreciation for the organization's cultural values, including a dedication to quality, innovation, learning, and growth.
• Cultivates and maintains a professional and collaborative working relationship with the team.

Apply now to embark on a rewarding journey as a Part-Time Administrative Assistant!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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