Part-Time Administrative Assistant, Nursing Department
Indiana University

Gary, Indiana

Posted in Education and Training


This job has expired.

Job Info


Department

NURSING (NW-NURS-IUNWA)

Job Summary

  • Provides office administration and support services to the School of Nursing and the Director.
  • Supervise and supports secretarial staff and work-study personnel, assuring operations are efficient and consistent with School objectives and goals.
  • Supports administration of budgetary and financial functions of the School, including preparation of monthly reports monitoring status. Prepares instructional effort.
  • Administers the School payroll function.
  • Prepares faculty contracts.
  • Administers the school purchasing and accounts payable function assuring purchases are consistent with budgetary policies and controls
  • Orders desk copies for full and part-time faculties through various publishers
  • Performs inventory, orders supplies and expedites delivery of needed services. Orders materials such as: Watermark paper, IUN stationary and envelopes.
  • Orders business cards and name pins for new faculty members that are coming into the School of Nursing.
  • Assures School communications are effective, including: reviewing incoming written, electronic and verbal correspondence.
  • Assures appropriate routing/screening is accomplished in a timely manner.
  • Assists faculty with school-related travel documents.
  • Drafts correspondence and reports for the Director and other School personnel as assigned.
  • Supports the maintenance of all school files and records.
  • Maintains control over supplies and equipment, assuring appropriate security and inventory systems are followed.
  • Performs other duties as assigned by the Director
  • Responsible for confidentiality of all verbal and written communication with students, faculty, staff, school and Indiana University School of Nursing.
  • Supervises and directs clerical staff and work-study students; maintains all faculty, staff and work-study student records.
  • Creates a database for yearly annual reports such as: AACN, ISBN, and ACEN.
  • Performs office duties for the Director and faculty such as: a receptionist, distributing messages and room reservations, correct FedEx documentation, notify appropriate carriers of pickup and adherence to deadlines.
  • Assembles and assists the Director with financial records; implements effective performance of office; determines action to be taken in absence of Director; resolves financial problems appearing on statement of accounts; prefers to policy websites and recommends solution subject to approval or make final decision depending upon the situation.
  • Communicates with clinical agencies for completion of contracts, problem solving, correspondence, meetings, clarification of policies, etc. - daily, weekly, monthly and yearly. Liaises with Nursing Alumni Association officers and members.
  • Safeguards the confidentiality of client and student names in complaints about student and/or faculty conduct, substance abuse or health problems in rendering of patient care which are brought to the attention of the Director.
  • Receives written and verbal instructions from the Director, coordinators and faculty.

Qualifications

EDUCATION

Required
  • High school diploma or GED
SKILLS

Required
  • Excellent organizational skills
  • Strong verbal communication and listening skills
  • Effective interpersonal skills
  • Maintains a high degree of professionalism
  • Demonstrates ability to maintain confidential information
  • Accurate typing/keyboarding skills
  • Expertise in Microsoft Office programs
  • Excellent communication and interpersonal skills
  • Ability to relate to a variety of constituencies and maintain composure in difficult situations, to work independently and with minimal supervision to meet deadlines
  • Ability to interpret and apply School and campus policies
  • Knowledge of School of Nursing, campus, and University policies and procedures.
  • Knowledge of admission criteria through School of Nursing and University Bulletin.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work is performed in a standard office environment. May be required to move up to 10 pounds or less

Work Location

Gary, Indiana

Advertised Salary

$16 - $20 per hour

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234


This job has expired.

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