Part Time Administrative Coordinator
Beacon Hill Staffing Group

Boston, Massachusetts

Posted in Admin and Secretarial


This job has expired.

Job Info


Our client, a higher education institute in Cambridge, is seeking a Part Time Administrative Coordinator to work 17.5 hours a week. This would be Monday - Friday, 3.5 hours a day and pays $22.50/hour. This role will be supporting the managing director of one of the applied sciences departments with various administrative projects. This role is slated to last through June and is covering a leave.

  • Serves as a contact for financial transactions. Processes payments, including travel reimbursements for faculty and center participants, vendor invoices, and other accounts payable and receivable transactions.
  • Coordinates Center's weekly hybrid seminar series, including contacting center participants and filling schedule each semester, managing zoom webinar, AV, catering, coordinating speaker travel, and updating website.
  • Communicates travel and reimbursement guidelines to center participants.
  • Anticipates and resolves problems; provides updates on the status of issues and tasks.
  • Maintains record keeping systems for tracking expenses.
  • Ensures spending is appropriate, within budget on various accounts.
  • Maintains historical records of events and activities for the centers for reporting purposes.
  • Handles logistics for events, workshops and meetings, working within a defined budget.
  • Negotiates with hotels, caterers and vendors and makes recommendations on menus and activities.
  • Handles room reservations/facilities, AV, catering, transportation, meeting/event materials, and related details.
  • May arrange travel.
  • Sends out event communications, tracks responses and follows up with participants/speakers as needed.
  • Drafts, edits and prepares correspondence, reports and other materials using Word, Excel and/or databases.
  • Develops and implements processes and systems to maximize efficiencies and streamline workflow.
  • Accomplishes related duties and takes on new responsibilities in response to changing office needs.
  • Learns new software and systems as needed. Participates in Area team meetings, trainings, and other activities.

Additional Qualifications:

  • Excellent organizational and time management skills with strong attention to detail.
  • Ability to work independently with minimal supervision, take initiative, problem solve, and prioritize work in an environment with multiple and conflicting interests.
  • The ability to interact and communicate professionally and effectively with people from diverse backgrounds and at all levels is essential.
  • Must be able to handle complex and confidential information with discretion.
  • Competency using a variety of computer software with the ability to learn new systems quickly.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)


This job has expired.

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