PhD Program Secretary | Secretary III
Michigan State University

East Lansing, Michigan

Posted in Retail

This job has expired.

Job Info

Job no: 713979
Work type: Support Staff
Pay Grade: 09
Major Administrative Unit / College: College Of Nursing
Department: Nursing 10033616
Sub Area: CT- Clerical Tech.
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Clerical Technical- CT, Full Time (90-100%), Union
Working/Functional Title

PhD Program Secretary

Position Summary

The PhD Program Secretary in the College of Nursing is the primary administrative support for the Director of the PhD Program. In addition, this position provides support to other faculty related to the PHD program. Areas of support including managing word processing, taking meeting minutes, editing course materials, assisting with university form completion, and assisting with literature searches, manuscripts, and poster presentation; scheduling meetings, assisting in travel arrangements, establishing and maintaining files, calendars, room schedules, and exam databases; answering telephones, sorting mail, interacting with faculty, staff, students, and the public, posting web documents, and providing backup coverage for co-workers. This position provides clerical support to students in the PhD program as they enter and progress through the program, including assisting with preliminary exam, comprehensives, dissertation reviews, annual reviews, abstracts, posters, presentations, grants and travel. In addition, the secretary may have supervisory oversight over students employed in the College of Nursing.

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in maintaining accounting ledgers and/or experience in word processing, spreadsheet, database, and/or desktop publishing software. The job may require knowledge of presentation and web page software and technical or medical terminology and/or technical training related to the field of employment; or an equivalent combination of education and experience.

Desired Qualifications

Knowledge of university policies and procedures; familiarity with Microsoft Suite including Outlook; familiarity with EBS financial transaction processing; experience with video conferencing software such as Zoom; Endnote experience; excellent written and verbal communication skills; proofreading experience including correct usage of grammar, writing and editing skills; ability to multi-task, and detailed oriented; excellent customer service skills, ability to provide supervision.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover Letter & Resume

Special Instructions

Please provide 3 professional references

The university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions.

Learn more at:

Work Hours


Bidding eligibility ends 6/22/2021, at 11:55 PM

Advertised: Jun 16, 2021 Eastern Daylight Time
Applications close: Oct 18, 2021 Eastern Daylight Time

This job has expired.

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