Program Administrator, Law, Letters, and Society
The University of Chicago

Job Info

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Department

College Social Sciences Collegiate Division

About the Department

The program in Law, Letters, and Society (LLSO) is an undergraduate program concerned with law and legal systems, both historically and contemporaneously, that offers a major, courses, student research opportunities, and a variety of co-curricular activities. The program is designed to develop students' analytical skills and enable informed and critical examination of law broadly construed. LLSO has over 100 undergraduate majors and offers courses taught by instructors from diverse disciplines. Law, Letters, and Society is part of the Social Sciences Collegiate Division, which oversees the administration of undergraduate curriculum and facilitates academic opportunities for undergraduate students.

Job Summary

The Law, Letters, and Society Office (LLSO) Program Administrator manages the program's operations, development, and communications. The Program Administrator collaborates with a range of staff, faculty, graduate students, and other academic personnel to facilitate the undergraduate major and serves as LLSO's first point of contact. The Program Administrator works independently to manage the program's budget, administrative operations, student staffing, and communications. The Program Administrator also provides operational support in service of the Program Director's goals and mission and supports program development by cultivating and managing partnerships with groups in and outside the University. The Program Administrator reports to the Program Director.

Responsibilities

• Oversees financial operations, including budget preparation and spending projections, procurement, and payment.
• Maintains the LLSO course catalog, facilitates the selection of major courses and complementary courses, and maintains course schedules.
• Prepares reports on program enrollment, teaching, course offerings and other relevant metrics.
• Tracks student BA thesis and major requirements and coordinates undergraduate awards and prize competitions.
• Evaluates the program's staffing needs and coordinates hiring for student clerical workers and instructional support.
• Assists in coordinating academic searches.
• Creates and plans agendas for program meetings and plans and facilitates all program events.
• Acts as the program's liaison to the Social Sciences Collegiate Division and other University units, such as the Registrar, College Advising, Financial Services, the Center for International Social Science Research, and Study Abroad.
• Provides administrative support for the Program Director and Associate Director.
• Supports the growth of co-curricular learning opportunities by developing internal and external partnerships, both independently and under the direction of the Program Director.
• Manages the implementation of the Program Director's initiatives.
• Facilitates faculty engagement in the major.
• Cultivates internship opportunities for students and partners with the Office of Career Advancement to integrate new opportunities into existing programs.
• Coordinates the Faculty Advisory Board by convening meetings, creating presentations and agendas, and facilitating communication between the board and other program constituents.
• Travels on occasion to the College's international centers to build collaborations and develop internship and research opportunities abroad.
• Creates and maintains content for the LLSO website.
• Manages and reviews program information communicated through other units.
• Produces and distributes print and digital promotional materials, such as newsletters, posters, and e-mail announcements.
• Expands and maintains the program's social media presence.
• Builds partnerships with communications resources on campus, including the UChicago News Office, College Communications, and UChicago Creative.
• Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Analyzes program budgets and recommends or makes budgetary recommendations.
• Performs other related work as needed.

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree or higher in a a humanities or social sciences field.

Experience:

• Working in university administration or a university environment.
• Working with confidential information.
• Knowledge of the University of Chicago's unique culture.
• Some accounting and/or budgeting experience.
• Writing or editing content for publication or distribution to a professional audience.

Technical Skills or Knowledge:

• Proficiency in Microsoft Office Suite.
• Working knowledge of file sharing programs, and website software such as Drupal, Wordpress, and social media applications.
• Produce digital and print materials using Adobe Creative Suite.

Preferred Competencies

• Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines.
• Excellent oral and written communication skills.
• Collegial attitude and take initiative in facilitating the work of others.
• Work effectively with supervision and as a part of a team.
• High degree of comfort working with a range of constituencies, including international partners.
• Learn new systems and adapt to change.

Working Conditions

• Office environment.
• Minimal physical effort.
• Keyboarding, bending, stooping, light lifting, sitting, standing.
• Sit at computer for 4 - 6 hours.
• Travel internationally on occasion.

Application Documents

• Resume/CV (required)
• Cover Letter, which is to include your interest in this position (required)
• References Contact Information (3)(required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job has expired.