Program Coordinator, Anesthesiology
GWU Medical Faculty Associates

Job Info

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Position Summary

To perform administrative support for multiple divisional programs to include Credentialing, Fellowship Coordination, and related clerical duties. This position supports the department of Anesthesiology and Critical Care Medicine, including the department Chair, Clinical Sections Chiefs, all departmental faculty as well as the Manager and PGA.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Coordinates submission of initial application for credentialing to the MFA Credentialing Office, GWUH Medical Staff Office for physicians and advanced practitioners. Monitors the progress of each application regularly and updates the manager and the PGA. Communicates with applicants regularly or as needed.
• Assists Physicians and Advanced Practitioners with the re-credentialing process. Works with the credentialing offices at the MFA and GWUH to ensure reappointment applications are completed and submitted in a timely manner.
• Maintains a current list of providers with the MFA Credentialing Office and GWUH Medical Staff Office.
• Coordinates with the office of Faculty Affairs at GWU to open new faculty positions, assist with the recruitment process and complete the hiring and faculty appointment process. Updates Faculty Affairs Office of any changes to the faculty roster.
• Processes invoices from vendors and reimbursement requests from faculty, fellows, residents and staff in a timely manner. Submits request for new vendors to be added to MFA Accounts Payable system. Responds to inquiries regarding payment status.
• Serves as the Program Coordinator for one or more of the departmental fellowships. Coordinates recruitment, onboarding, orientation and graduation/completion of one of the fellowship programs in the department. Communicates with GME stakeholders (g. GME office, participating sites, department, faculty, fellows, etc.) on a regular basis or as needed. Ensures compliance to GME policies and procedures. Assists fellows with inquiries and scheduling.
• Prepares and distributes daily personnel schedule and monthly lecture schedule. Maintains the log for request cases and meetings.
• On a daily basis, reviews unfinalized records and notifies providers as needed.
• Composes and prepares routine correspondence for the department.
• Answers telephone calls and gives information to callers or routes calls to appropriate person and places outgoing calls.
• Schedules appointments and arranges travel schedules and reservations.
• Assists the department chair with the faculty annual review process.
• Assists department chair in preparation of monthly staff meeting.
• Picks up and distribute all incoming and outgoing mail for the department. Distributes all incoming faxes.
• Type faculty and resident call schedules and letters of recommendation.
• Keeps track of current licensure.
• Assists the department in the annual capital and annual budget processes.
• Serves as back up to Clerkship Coordinator on lecture, exam/presentation days.
• Handles all issues related to department copiers.
• Transport documents/supplies on occasion between sites on Foggy Bottom campus.
• Provides cross coverage with other department administrative employees.

Qualifications

Education

• College degree or an equivalent combination of training and experience is necessary.

Experience

• At least five (5) years experience including two in a health care setting.
• Extensive knowledge and experience in computer use including Microsoft Office.
• Experience using clinical applications/EHR.

 

This job has expired.