Program Coordinator, Outreach
Ohlone College

Job Info

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Ideal Candidate Statement:

Ideal Candidate StatementThe ideal candidate has experience working with the diverse academic, socioeconomic, cultural, linguistic, and ethnic backgrounds of students; possesses strong intercultural, interpersonal and relationship skills; and has the ability to manage multiple high impact programs that engage and enrich the diverse Ohlone College district community.The Outreach Program Coordinator should have experience planning, coordinating and organizing events and presentations. This includes having the ability to clearly organize and maintain an outreach schedule, files, and documents, both digital and printed. This individual will provide a presence for Ohlone College at multiple community events, including Newark Days and 4th of July Parade. This will require the individual to enthusiastically and effectively answer questions about the college to individuals and groups, have a strong focus on recruiting prospective students utilizing face-to-face, and non-traditional outreach methods including social media, and have knowledge of the application process from high school to Ohlone along with basic knowledge of Ohlone programs and resources. The Outreach Program Coordinator will also be working closely and collaborating with the Director of Communications and Marketing. With this collaboration, this individual should be able to collect outreach data and analytics in regard to prospective student contacts and community touch points to provide intentional community support and offerings.As a member of the Office of Equity, Inclusivity, and Campus Diversity, it is critical that the candidate be open to further developing their lens of equity and service to marginalized communities. Ohlone College aims to be an equity-based, anti-racist institution. The ability to self-reflect, to see our role within the system and its impact, and to actively build or develop a lens of equity, is a highly encouraged approach to our work. To truly be of service to our disproportionately impacted students, the equity team aims to listen, learn, and understand the complex experiences of our historically underserved students; in particular, our Black, Latinx, Asian, and LGBTQ+ students as named in our Student Equity Plan, so that we can better engage, support, and empower them on their journey here at Ohlone College.

Ohlone prides itself as a Learning College with the motto of "A World of Cultures United in Learning" and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions;

The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal.

Job Description Summary:

This position is funded by categorical funds, and employment is subject to those funds being available.

*Job description updates pending CSEA approval.

Under the direction of the Administrator, the Coordinator will help plan, organize, and coordinate various outreach events and activities to increase public awareness of Ohlone College programs, contributing to college efforts to increase college enrollment across the college. This position requires a significant flexible work schedule on evenings and weekends. This is a grant/categorically funded position. Continuation of this position is contingent upon available funding on a year-to-year basis.

Essential Duties:

1. Plan, organize, and set up various outreach events and activities to increase public awareness as it relates to general information about Ohlone College;
2. Present information about Ohlone College using marketing material and various presentations to various target audiences with the goal of increasing student enrollment;
3. Work with various stakeholders and appropriate faculty members to plan and execute outreach activities with the goal of increasing student enrollment;
4. Present information about Ohlone College's application, onboarding process, interest areas, and student services to prospective students;
5. Prepare and maintain a variety of narrative and statistical reports, records, and files related to personnel and assigned activities;
6. Communicate with other administrators, personnel, and outside organizations to coordinate activities and programs all while finding new outreach opportunities;
7. Send out mass student emails, internal and external communities;
8. Consult with marketing department on marketing materials need for outreach activities, and provide input on content for materials based on needs in community;
9. Maintain a flexible work schedule to include weekends and evenings for key events;
10. Schedule and conduct one on one meetings with prospective students and their parents;
11. Establish and maintain relationships with key constituents, including weekly check-ups;
12. Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of the Colleges' students, faculty, staff, and community;
13. Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices;
14. Eligible to access all facilities within city and county agencies, including those that serve incarcerated or formerly incarcerated individuals (e.g., libraries, correctional facilities, etc.);
15. Represent the College at community events;
16. Perform other related duties as assigned.

Knowledge Skills and Abilities:

KNOWLEDGE OF:

1. College degree programs, certificates, non-credit, and related programs;
2. Programs and processes related to disproportionately impacted, underrepresented, and non-traditional students;
3. Effective recruitment and retention tools and strategies;
4. Marketing and outreach methods, practice and procedures for traditional and non-traditional prospective students;
5. Community College system and protocols, transfer degrees, curriculum, and services;
6. Correct usage of oral and written communication skills;
7. Applicable laws, codes, regulations, policies, and procedures;
8. General Office Software and Equipment.

SKILLS TO:

1. Operation of a computer and assigned office software including: Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Zoom, etc.;
2. Ability to, create, organize, and execute outreach campaigns for the College;
3. Interpersonal skills using tact, patience, and courtesy;
4. Enter data accurately and in a timely manner;
5. Provide comprehensive narrative and statistical reports;
6. Plan and organize work;
7. Oral and written communication skills;
8. Handle multiple tasks simultaneously;
9. Research, gather, organize, and analyze data.

ABILITY TO:

1. Operate modern office equipment including computer equipment and office software;
2. Execute outreach events in an effective and timely manner;
3. Assist departments, divisions, and College entities with outreach development;
4. Communicate effectively in orally and in writing;
5. Work independently with little direction;
6. Meet schedules and timelines;
7. Analyze situations accurately and adopt an effective course of action;
8. Establish and maintain cooperative and effective working relationships with individuals at all levels;
9. Interpret, apply, and explain rules, regulations, policies, and procedures.

Education and Experience:

Any combination equivalent to a Bachelor's degree with two years of experience working at an institution of higher education;
ANDMust have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

OTHER REQUIREMENTS:

• Valid California Class C Driver's License
• Eligibility to access correctional facilities

Preferred Qualifications:

Ability to communicate in Spanish, American Sign Language, or other languages represented within the district.

Physical Characteristics:

This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ENVIRONMENTAL ELEMENTS:

• Primarily Indoors

Salary Range:

$67,164 - $85,764 annually (Range 42 on the CSEA Salary Schedule)

Min Salary Range:

$67,164 annually

Mid Salary Range:

$74,088 annually

Max Salary Range:

$85,764 annually

Posting Number:

S210-14

Number of Vacancies:

1

Open Date:

03/31/2023

Close Date:

04/25/2023

Foreign Transcripts:

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:

HEALTH AND WELFARE BENEFITS

1. Medical, dental, vision, life insurance, EAP and LTD
2. Membership in Public Employees' Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
3. Contribution to O.A.S.D.I. (Social Security)
4. Paid vacation
5. Paid sick leave
6. Paid holidays and district-paid floating personal days
7. Summer 4/10 schedule (Fridays off)
8. Longevity pay step increase based on your years of service
9. IRS Section 125 Flexible Medical Spending Plan
10. 457(b) Deferred Compensation Plan (employee contributes)
11. 403(b) Tax Shelter Annuity Plan (employee contributes)

Benefits will be prorated for positions less than 100%

Immigration Reform & Control Act of 1986:

Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal "Immigration Reform & Control Act of 1986."

District Statement:

Founded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement.

Ohlone College is one of the top-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research.

The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.

EEO Statement Summary:

The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment:

Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis and proof of vaccination from COVID-19. In addition, you will be required to provide identification and employment eligibility as outlined in the federal "Immigration Reform & Control Act of 1986." Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

This job has expired.