Program Specialist 2 - Transitional Studies
Olympic College

Job Info

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Description

Program Specialist 2 - Transitional Studies

Salary: $42,444 - $56,676

Classification: Program Specialist 2

Reports to: Associate Dean of Transitional Studies

Olympic College is seeking to hire a full-time classified Program Specialist 2 within our Transitional Studies department. The Program Specialist coordinates and performs work requiring knowledge and experience specific to Transitional Studies (ABE/GED/HS+, ESL, I-BEST, Reentry). Extensive involvement with students, staff, and the public in conducting program activities, and coordinating, schedule, and monitor program activities to determine consistency with program goals. Responsibilities include but are not limited to, independently performing a variety of complex clerical and technical assignments, records management, report preparation, and purchasing for the division.

Essential Functions

Perform and/or coordinate administrative support functions; maintain office record keeping and/or filing systems; make travel arrangements; screen, prioritizes and distribute mail; transcribe minutes, and screen calls; compose, proofread, and produce direct mail letters, emails, fliers and other promotional materials;

Serve as primary contact with program participants, faculty, and the public (in-person or via our virtual lobby); provide information regarding program content, policies, procedures, and activities; promote the division on campus and with outside organizations;

Use word processing, spreadsheets, and or database software to develop and maintain records; Perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet, and database files, uploading and downloading from state database systems;

Assist with collecting, monitoring, and maintaining student documentation and reporting using the Washington Adult Basic Education Reporting System (WABERS) in accordance with state and federal requirements;

Assist in the preparation of grants and grant preparation;

Scheduling meetings using Outlook Calendar/Zoom/Teams, compiling data using existing reports run in the Legacy system and running new reports from ctcLink queries, tracking student paperwork/complaints using Excel, documenting division processes, creating and updating office procedures and desk aids;

Assist with writing and editing position descriptions and job descriptions, assisting with recruitment, completing NeoEd updates, following up with approvals as needed, coordinating with new hires to ensure completion of all onboarding requirements, submitting PS job data requests;

Taking meeting minutes, sending out reminders and coordinating with faculty, working with SGOC to have student representation, keeping binders and/or Canvas shell up-to-date, following up with faculty/dean/facilitator for missing paperwork.

Other duties as assigned.

Qualifications

Minimum Qualifications

High school graduate or equivalent

And, two years of successful administrative, office, or related experience requiring proficiency in word processing, spreadsheets, and database management.

Fluency speaking Spanish

Desired Qualifications

Experience providing assistance to customers regarding inquiries, complaints, and problems.

Experience in a higher education setting.

Experience with PeopleSoft.

Additional Information

Terms of EmploymentPlease note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.
This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $42,444 - $56,676All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits: Medical/vision, dental, long-term disability, life insurance, accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave - vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available. For more information regarding benefits, please visit our website here.
Conditions of Employment
Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327. Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement). All applicants are required to submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.
How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials: Olympic College Online Application Resume Cover Letter - in your cover letter describe how your experience sets you apart for this position. Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.
EEO Statement
Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies: Carroll McWhorter, 360-475-7301. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

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