Project Specialist (Multiple Vacancies)
Florida State University

Job Info

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Job Title: Project Specialist (Multiple Vacancies)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57434
Department

Facilities - Planning Design & Construction

Responsibilities

This position will be responsible for managing the design and/or construction process of capital improvement projects, assuring projects are designed in compliance with university, state and federal standards and programmatic requirements and completed on schedule, within budget and in compliance with a contractually defined scope and quality standards. Project scopes may include all building systems and a wide variety of project types, with a moderate level of complexity such as a clinic/laboratory. This position is typically found in Planning, Design & Construction.

Develops project(s) description and scopes of work. Manages project communication with multiple entities related to assigned projects including but not limited to project customer, internal and external stakeholders, Design Professionals (internal and external), Consultant(s), Construction Manager(s), and vendor(s). Coordinates, conducts and/or participates in efficient, well-planned, and productive meetings throughout assigned project(s). Identifies, interfaces with, and gathers input from appropriate stakeholders. Interprets client questions/requests and responds with answers and solutions. Utilizes project management system keeping project information up to date.

Recommends selection of, negotiates with and coordinates the work of Design Professionals, Consultant(s), Construction Managers and vendor(s). Assures contracts/agreements reflect client needs and project parameters. Reviews contract/agreement documentation for compliance and initiates change orders and amendments. Ensures project funding in place for project encumbrances. Monitors and processes payments for work of Design Professionals, Consultant(s), Construction Managers and vendor(s) as required for projects. Responsible for the project management process throughout entire project. Coordinates work of multiple projects.

Develops project budget using resources available. Interacts with Design Professionals, users, resource personnel and others to attain the most cost-effective method for completing project. Monitors accounts/expenditures; reconcile statements. Ensures funding is in place for budget expenditures. Provides advice, prepares, and monitors project schedules for review to assure project needs are met as directed. Assures projects remain on schedule throughout course of design and/or construction.

Monitors projects throughout lifecycle to assure scope, time and budget requirements are met. Highlights key decisions for the project team in advance of deadlines. Utilizes project management system keeping project information up to date. Provides briefings and reports that are accurate and contain appropriate detail and provides evaluations of Professionals involved in projects as requested.

Qualifications

Bachelor's degree in Architecture, Engineering, or Construction Management and one year of related experience; or a high school diploma/equivalency and five years of related experience.
(Note: or a combination of related post-high school education and experience equal to five years in the same.)
A valid State of Florida or Georgia driver's license or the ability to obtain prior to hire.

Preferred Qualifications

• Ability to adhere to ethical business practices and promote ethical behavior.
• Ability to interpret architectural/construction drawings, specifications, codes, standards, and regulatory requirements.
• Ability to prepare and monitor budget information.
• Ability to review project work, quantities, costs, accuracy of specifications, completeness, and constructability.
• Knowledge of and ability to identify safety hazards and necessary safety precautions to establish a safe work environment.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
• Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.
• Knowledge of contract administration.
• Knowledge of the principles and practices of project planning, development, and evaluation.
• Knowledge of principles, concepts, and methodology in designing, estimating, planning, and inspecting construction projects and managing project schedules.
• Skill in estimating the costs of materials and equipment.

Other Information

Other position to be filled with this position 00083557

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

This position is being advertised as open until filled.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

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