Property Administrator
Beacon Hill Staffing Group

Job Info

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Our client, a real estate investment company in Boston, is seeking a Temporary to Hire Property Administrator. In this role, you'll communicate often with tenants of the space, coordinating housekeeping, exterminators, and other vendors they made need at any given time as it relates to their suite/office space. You'll track Certificates of Insurance (COIs), set up vendors in their database, run sales reports, input & track work orders in the database, and assist with financial duties including AP, AR, posting cash receipts, and running financial reports. This role requires a warm personality, someone who likes interacting with other professionals & who is great at keeping everyone updated with the latest step in their transaction request. You need to be a highly positive, enthusiastic person who is comfortable learning new technology and working with highly detailed & confidential information. This role is Monday through Friday 8:30 am to 5:30 pm and can pay $25-30/hour temping (based on experience) and $50-65k perm (based on experience).

JOB SUMMARY AND DISTINGUISHING FEATURES OF THE WORK:

The Property Administrative Specialist is the aide to the property management staff, providing administrative and clerical support to make for efficient operation of the management office, and enabling other members of the team to concentrate on their core duties. The Property Administrative Specialist is usually the first point of contact for callers and visitors.

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

• A minimum of a high school diploma or GED.
• Experience in administrative work is required, preferably for two years or longer.
• Experience in a commercial property management setting is advantageous.
• Experience in bookkeeping, accounting, or property management software is advantageous.

ESSENTIAL JOB FUNCTIONS:

• Receive tenant requests for service. Record and communicate the details to appropriate property staff or dispatch personnel to respond. Follow up to ensure task completion and tenant satisfaction.
• Coordinate and assist with tenant move-in and move-out.
• Coordinate and assist with new tenant receptions and orientations.
• Assist in maintaining the tenant information manual and be alert for the need for updates to ensure content is current and correct.
• Answer phones. Respond to inquiries by providing necessary assistance or referring visitors and callers to appropriate staff member or venue.
• Coordinate production of tenant signs, keys, and directory information.
• Prepare tenant contact lists and keep them current and complete.
• Prepare and send advisory notices to tenants as directed.
• Receive and respond to or forward email and other communications.
• Procure, replenish, and neatly maintain office supplies. Conduct periodic inventory.
• Ensure office equipment is always serviceable. Arrange for replacement and repair as necessary.
• Assist the management staff by sourcing and procuring supplies and products as requested.
• Operate office machines.
• Manage calendars and schedules for events and projects, as assigned.
• Enter information in databases, blank forms, checklists, and computer applications for reporting, lease administration, property inspection, and other purposes.

MATERIAL AND EQUIPMENT USED:

Personal computer using Microsoft Excel, Word, Outlook and other computer applications. Printer, copier, and other typical office machines.

KNOWLEDGE, SKILLS, AND ABILITIES:

• High proficiency in personal computer applications is required, especially Microsoft Word, Excel, and Outlook.
• Skill in composition and editing of communications is required.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

This job has expired.