Receptionist
Carlyle Investment Management, LLC

Job Info

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Position Summary

Our receptionists are the first point of contact for all external visitors and callers, as well as many of our employees. We rely on our receptionists to represent Carlyle in the best light possible. The principal responsibilities of this position are: meet and greet guests, and seat them in appropriate meeting rooms; answer and field all telephone calls, coordinate guest office reservations and manage the conference room schedule for the outward-facing conference center; act as liaison to Carlyle employees visiting from other offices; and assist with physical security protocols in the DC office.

Responsibilities

• Answer and field incoming calls, handle general inquiries and requests
• Register clients, guests etc. with Building Security
• Maintain reception area: keep desk tidy, ensure conference rooms are neat and presentable; ensure all conference rooms are stocked with catering and coffee supplies and all associated machines are functioning properly
• Assist with meeting set up and take down, receive catering, set up catering, remove catering and meeting materials
• Meet and greet guests: take coats, offer beverages, direct to appropriate location
• Liaise with other Carlyle offices: handle conference room requests, assist guests with seating
• Take on administrative projects as assigned, such as creating and following up on building maintenance requests and work orders, process departmental invoicing, and various safety and security protocols
• Other reasonably related duties as assigned

Qualifications

Education & Certificates

• High school diploma, required
• College degree, preferred

Professional Experience

• Minimum of 3 years of relevant experience in a professional, corporate environment, required
• Microsoft Office skills - especially Outlook, Word, and some Excel
• Excellent communication skills and professional presentation
• Able to maintain confidentiality of sensitive issues and materials
• Must work independently and be resourceful in handling special requests
• Collaborative/teamwork attitude and skills
• Ability to juggle a moderate degree of multiple and changing priorities

Competencies & Attributes

• Microsoft Office skills - especially Outlook, Word, and Excel
• Excellent communication skills and professional presentation
• Able to maintain confidentiality of sensitive issues and materials
• Must work independently and be resourceful in handling special requests
• Collaborative/teamwork attitude and skills
• Ability to juggle a moderate degree of multiple and changing priorities

Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by The Carlyle Group.

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $382 billion of assets under management and more than half of the AUM managed by women, across 600 investment vehicles as of September 30, 2023. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,200 professionals operating in 28 offices in North America, South America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.

At Carlyle, we know that diverse teams perform better, so we seek to create a community where we continually exchange insights, embrace different perspectives and leverage diversity as a competitive advantage. That is why we are committed to growing and cultivating teams that include people with a variety of perspectives, people who provide unique lenses through which to view potential deals, support and run our business.

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