Senior Administrative Assistant
Prologis

Job Info

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Prologis, Inc. is the global leader in logistics real estate. In partnership with our customers and our communities, we develop modern, high-quality properties that set the standard for innovative building design and sustainability. Prologis owns or has investments in properties and development projects of ~1.2 billion square feet in 19 countries and enables 2.8% of the world's GDP. We have committed to achieve net zero emissions by 2040. Beyond real estate, our Essentials platform optimizes the company's global asset portfolio to provide our customers solutions that address today's warehouse and shipping challenges. Prologis Ventures invests in logistics innovation and technology companies to modernize supply chains worldwide.

Job Title:
Senior Administrative Assistant

Company:

Prologis

Senior Administrative Assistant, Silicon Valley CA

A day in the life

As the Senior Administrative Assistant, you will support the two Heads of Development and team members in the West Region (Northern and Southern California, Seattle, Portland, Reno, Las Vegas, Denver and Phoenix). You'll be the hub of the Development team's business operations and conductor who keeps them on track and on schedule. This person will exhibit strong organizational, written, and verbal communication skills and must be confident in their ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. Attention to detail and the ability to anticipate needs are key.

This position will be based out of our Silicon Valley office 4 days per week.

Key responsibilities include:

• Plan, organize and manage calendar and email correspondence for department heads, including resolving any overlapping commitments and protecting time for priorities.
• Develop, collect, and prepare information used for presentations/meetings for department heads and regional Development team.
• Coordinate travel arrangements and necessary documentation for department heads.
• Occasionally, support other regional officers on meeting coordination and travel arrangement.
• Prepare monthly expense reports and assist with other administrative support requests for department heads.
• Review and track the expense reports from the development team prior to department heads' approval.
• Coordinate special events, such as offsite meetings, training, etc. with internal and external stakeholders: event and travel arrangements, preparing documents and agenda items, keeping notes, and helping with day-of preparation as needed.
• Conduct database maintenance and reports for regional development team including shared systems, troubleshooting with users as needed.
• Project lead for department initiatives revolving around new administrative process and methods. Create and maintain tracking logs.
• Develop, collect, and prepare information used for presentations/meetings for department heads.
• Support and backup the Executive Assistant/Office Manager.
• Provide additional ad hoc department support as needed.
• Willingness to pitch-in and take on new projects as requested.

Building blocks for success

Required:

• Minimum of 3+ years related experience
• Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook)

Preferred:

• Ability to carry out specific oral and written instructions from different members of the Development team.
• Executive administration experience.
• Knowledge of PeopleSoft Financials, and Adobe Professional or BlueBeam, SharePoint
• Meticulous attention to detail and accuracy.
• Execute responsibilities with a sense of urgency and follow-through.
• Customer service mind-set and a team player mentality.
• Positive, proactive work ethic and approach.
• Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors and vendors.
• Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.

Hiring Salary Range of: $32.00 - $48.00 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate's location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

#LI-CF1
People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:
Full time

Location:
Milpitas, California

Additional Locations:

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