Senior Project Manager, MA US
Astellas

Job Info

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Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians. If you want to be part of this exciting work, you belong at Astellas!

Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are committed to turning innovative science into medical solutions that bring value and hope to patients and their families. Keeping our focus on addressing unmet medical needs and conducting our business with ethics and integrity enables us to improve the health of people throughout the world. For more information on Astellas, please visit our website at www.astellas.com.

This position is based in Northbrook, Illinois. Remote work from certain states may be permitted in accordance with Astellas' Responsible Flexibility Guidelines. Candidates interested in remote work are encouraged to apply.

Purpose and Scope:

Accountable for leading and delivering Project Management activities for assigned products, Core Medical Teams, Core Medical Plans, Product Strategy Teams (Global / Regional) and integrated plans. Works in partnership with the relevant TA Head(s) and Core Medical Team Leaders. Provides strategic direction and oversight in ensuring execution and delivery of MA tactics and Launch Excellence activities on time and within budget. Develops new processes and improve existing processes within the organization and governance model.

Essential Job Responsibilities:

Medical Affairs Leadership

• Lead, create, drive, and ensure effective project management to all aspects of the Core Medical Team (CMT) functioning globally and collaborate with Regional CMT members to ensure effective execution. Works in close collaboration with the CMT Lead in the delivery of the CMP and all CMT activities. Same responsibilities for the Global Product Strategy Team working with the GPSTs co-leads (Medical Affairs and Marketing Strategy) and chair. Monitors, tracks and reports timelines, budgets, resource and risks related to all CMT and GPST activities. Works proactively and in collaboration with all stakeholders to identify and manage constraints and risks, facilitating resolution. Provides Launch Excellence project management expertise on the tools, planning, processes, and execution oversight.
• For assigned products, lead the execution of the annual Core Medical Plan (CMP) and annual budget process for compounds, including quarterly forecasting and proactively manage and communicate budget and budget variance to the PM Forum and senior leadership. Same responsibilities for the Global Product Strategy Team and iGBP working with the GPSTs co-leads (Medical Affairs and Marketing Strategy).
• Collaboration with other medical affairs colleagues in budget planning, forecast review and management in collaboration with M&D finance. Member of team for quarterly budget forecasting for program. Identify tactics at risk and develop plans to mitigate risk of tactics identified. Maintain adherence to scope, budget, timelines, and risk mitigation plans. Responsible for vendor contracting for relevant tactics, management, and assess performance and adherence to SOPs.

Matrix Leadership

• Works closely with MA Leadership Team members (MA-LT), Medical Affairs Committee (MA-C), Project Management Forum and other cross functional team members (including, Commercial, and external partners) to ensure full and timely implementation and execution of MA sponsored activities related to CMT, CMP, GPST and integrated plans.

Project Management Technical Expertise

• Leads, develops, and executes strategies focused on Project Management, process improvements, system enhancements, industry benchmarking and organizational learning. Drives continuous improvement. Responsible for upgrading supporting infrastructure, resources, and tools to maximize process efficiencies. Leads Development and maintenance of excellence in strategic planning and project management oversight of all assigned MA activities, as well as project management methodologies, tools, and competencies.
• Delegate for Head of Project Management for assigned initiatives and committees.

Medical Governance

• Member and/ or Operations Leader of Project Management Offices and member of multiple task forces / committees to develop new processes and improve existing processes within the organization and governance model. Member / co-lead of PM Community, as relevant. Representation in PM Forum meetings or other global project management initiatives. Responsible to provide guidance and training on PM to Project Managers, and to other stakeholders as applicable.

Global / Regional (Geography) Additions

US

• Lead, create, drive, and ensure effective project management to all aspects of the US Medical Brand Team (US MBT) functioning and collaborate with global PM members to ensure effective execution. Works in close collaboration with the US Med Brand Lead in the delivery of the CMP and all US MBT activities. Same responsibilities for the US Product Strategy Team working with the PST co-leads (Medical Affairs and Marketing Strategy) and chair. Monitors, tracks, and reports timelines, budgets, resources, and risks related to all US MBT and US PST activities. Works proactively and in collaboration with all stakeholders to identify and manage constraints and risks, facilitating resolution. Leads iGBP development.
• Facilitates the logistics of US Medical Brand and US Product Strategy Teams.
• Accountable for project execution, tracking, team communication, and notification to Geography (region) MA-LT of milestones achievements, risks and issues related to tactics. Build and maintain collaborative relationships with internal and external stakeholders.

Established Markets

• Accountable for project execution, tracking, team communication, and notification to Geography (region) MA-LT of milestones achievements, risks and issues related to tactics. Build and maintain collaborative relationships with internal and external stakeholders.
• Lead, create, drive, and ensure effective project management to all aspects of the Core Medical Team (CMT) functioning globally and collaborate with Regional CMT members to ensure effective execution. Works in close collaboration with the Regional PMs in the delivery of the CMP and all CMT activities. Monitors, tracks, and reports timelines, budgets, resources, and risks related to all CMT activities. Works proactively and in collaboration with all stakeholders to identify and manage constraints and risks, facilitating resolution. Support Affiliates for CMP/CMT/Planning cycle related issues and provides input for reporting format and process. Pro-actively liaises with tactic owners. Close collaboration with product lead. Serves as a point of address for CMP/CMT/Planning cycle related issues. Provides input for reporting format and process. Pro-actively monitors issue management.
• Facilitates the logistics of Regional Medical Team (RMT) meetings, CMP review meetings and processes.
• Facilitation/Organization of RMT meeting, Updates/coordination to regional MALT meetings.

International Markets and GCN

• Accountable for project execution, tracking, team communication, and notification to Geography (region) MA-LT of milestones achievements, risks and issues related to tactics. Build and maintain collaborative relationships with internal and external stakeholders.
• Lead, create, drive, and ensure effective project management to all aspects of the Core Medical Team (CMT) functioning globally and collaborate with Regional CMT members to ensure effective execution. Works in close collaboration with the Regional PMs in the delivery of the CMP and all CMT activities. Monitors, tracks, and reports timelines, budgets, resources, and risks related to all CMT activities. Works proactively and in collaboration with all stakeholders to identify and manage constraints and risks, facilitating resolution. Support Affiliates for CMP/CMT/Planning cycle related issues and provides input for reporting format and process. Pro-actively liaises with tactic owners. Close collaboration with product lead. Serves as a point of address for CMP/CMT/Planning cycle related issues. Provides input for reporting format and process. Pro-actively monitors issue management.
• Facilitates the logistics of Regional Medical Team (RMT) meetings, CMP review meetings and processes.
• Facilitation/Organization of RMT meeting, Updates/coordination to regional MALT meetings.

Japan

• Accountable for project execution, tracking, team communication, and notification to Geography (region) MA-LT of milestones achievements, risks and issues related to tactics. Build and maintain collaborative relationships with internal and external stakeholders.
• Lead, create, drive, and ensure effective project management to all aspects of the Core Medical Team (CMT) functioning globally and collaborate with Regional CMT members to ensure effective execution. Works in close collaboration with the Regional PMs in the delivery of the CMP and all CMT activities. Monitors, tracks, and reports timelines, budgets, resource and risks related to all CMT activities. Works proactively and in collaboration with all stakeholders to identify and manage constraints and risks, facilitating resolution. Support Affiliates for CMP/CMT/Planning cycle related issues and provides input for reporting format and process. Pro-actively liaises with tactic owners. Close collaboration with product lead. Serves as a point of address for CMP/CMT/Planning cycle related issues. Provides input for reporting format and process. Pro-actively monitors issue management.
• Facilitates the logistics of Regional Medical Team (RMT) meetings, CMP review meetings and processes.
• Facilitation/Organization of RMT meeting, Updates/coordination to regional MALT meetings.

Global

• Accountable as the Data Governance Steward with focus on Core Medical Plan (CMP) tactics data quality and governance.
• Develops new processes and improve existing processes within the organization and governance model.
• Manages the logistics of the Benefit Risk Team (BRT) activities and MAPAC activities, essential document management, meeting logistics, and minutes.
• Accountable for the data accuracy and quality of the CMP Tactic Submission Tool and CMP Progress Tracker as the Data Governance Steward. Includes the development of quality control steps / processes prior to go-live activities.
• Responsible for the delivery of tactic analysis, pivot tables, presentation preparation, etc. in advance of key meetings for executive and senior leadership (MA-C, TA reviews, FY MA Annual Plan, Operational Excellence Leadership Forum).
• Support the Director of Project Management with activities required for CMPs, departmental projects, and/or projects from the MA Head of Global Project Management.

Quantitative Dimensions:

• Monitor, tracks, reports annual MA budget for assigned products, ensuring issues are reported efficiently with required level of detail. Member of cross-functional planning, budget and key Medical Affairs operational projects. Acts as department liaison to ensure transparency and implementation of organizational best practices and standards for Medical Affairs. Collaborates with other Medical Affairs members of region to ensure alignment within region or global, as relevant.
• Core Medical Plan (Strategy and Operations) and GPST deliverables development and execution. US MA: US PST deliverables development and execution
• Oversight and execution of assigned Medical Affairs product portfolio, including co-development partners, where relevant.
• Proactively assesses constraints for their assigned programs and departmental projects to mitigate risks.
• Contribute to divisional and corporate initiatives; influences the acceleration of all projects assigned to MA.

Organizational Context:

• May report to Associate Director or Director or Head, Project Management, Medical Affairs in relevant structure e.g., global or region / affiliate.
• Maintains strong working partnerships with Project Management peers and subject matter experts in Global/ Regions / Affiliates, Development, and Commercial. Maintains strong working partnerships with co-development partners.
• Collaborates directly with TA Heads; MA-C member; CMT members; GPST members; regional PSTs; global, regional and affiliate MA; MAPAC; MA-C; E&C; Legal; PM Forum members; Budget & Control; Commercial; Development and key other stakeholders necessary to accomplish corporate and department goals. Collaborates with co-development partners and associated joint committees / joint teams.
• Collaborates closely with external stakeholders: Key External Experts (KEEs) and vendors to lead and execute Advisory Engagements.
• This role often works with a virtual team and may require infrequent travel.

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