Acting under the direction of the Administrative Manager, the Senior Surgical Pathology Coordinator will work at an advanced level and under general supervision to perform technical and clerical functions required for core front-end laboratory operations, clinical and administrative support to a director, faculty, and/or chief of service; database and materials management for clinical and research projects, calendar management, travel arrangements, and coordinates conferences and courses. The Senior Surgical Pathology Coordinator is responsible for the registration and insurance verification of private consult cases received by the Pathology Service; the accessioning of specimens according to approved protocols and documentation of materials received. The Senior Surgical Pathology Coordinator will serve as the liaison between clients and BWH Pathology and follow up on the timely receipt of slides and blocks. This position includes a high level of responsibility for all aspects of organization and management of the Neuropathology Service. It also has a significant need for interfacing with multiple individuals and institutions.Oversees day-to-day service activities related to surgical specimens, such as : A) Opening, organizing and accessioning all Neuropathology consult cases received, including fresh tissue specimens; B) Contacting institutions to obtain complete clinical and billing information and additional tissue on cases, as needed; C) Assisting Neuropathologists and Fellows with ordering of tissue-based studies, including molecular analyses, through Neurohistology; D) Tracking of case status, and notification of Neuropathologists of delays or problems; E) Typing, proofreading, and dissemination of final reports. Responsible for the daily activities related to autopsy specimens, including: A) Accessioning central nervous system samples on in-house and consult autopsy cases (both adult and perinatal), and creating associated documentation, including typing of final reports; B) Tracking the status of cases and notifying Neuropathologists and trainees at various levels of impending due dates; C) Communicating with clinicians, family members, and funeral home personnel regarding individual cases, as needed; D) Organizing weekly brain-cutting and other regular formal presentations of cases; E) Dissemination of final reports and tissue disposition forms.Create and maintain the yearly and monthly Faculty/Fellow schedules, interfacing with all other services depending on this information. Notifies upcoming speakers and participants of routine conferences (Neuromuscular sign-out, Tumor Board, Pituitary Conference, Epilepsy Conference, Fellow Didactic Conference, etc.).Assist the Director with quality improvement metrics, including but not limited to frozen section turn-around time and accuracy, outside diagnosis concordance, surgical pathology and autopsy turn-around times (all of these are physician-specific). Generates periodic graphic depictions of these metrics for Neuropathology Faculty meetings. Assist the Director, as well as the Chief Technical Supervisor, with development and updating of manuals (e.g., Standard Operating Procedures) for Neuropathology Service-related protocols and activities.Non-Clinical Duties:Accession case into Pathology LIS (PowerPath) following established procedures. Register patients in Epic for final reporting and billing.Responsible for the distribution and triaging of private consult cases to appropriate pathologist for review. Researches, retrieves, copies, picks up and delivers all manner of paperwork throughout campus.Files, faxes, emails, photocopies, prepares materials for couriers.Transcribes and types documents including manuscripts, reports, grants, correspondence, manuals, abstracts, chapters, course materials, proposals, et al. Responsible for proofreading, editing and ensuring accuracy on all levels.Coordinates Outlook calendar, schedules appointments, meetings, conferences, and travel arrangement. Coordinates all aspects of travel (e.g. flights, hotel reservation, registration for conferences and meeting).Prepares and submits all paperwork associated with reimbursement (travel, meals, registration fees, etc.).Processes and updates academic records, CVs, and biographical sketches.Maintains division specific databases and creates reports as needed.Orders, picks up and facilitates the handling of materials (e.g. slides, blocks, and reports) used for conferences, research projects, and clinical trials. Maintains delivery logs, shipments and consults requests.Maintain office and order supplies. Oversees cleaning and maintenance as directed.Performs all other duties and responsibilities as directed.Qualifications
Clinical Support Duties:
Associate's Degree required.
Bachelor's Degree preferred.EEO Statement
Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.