Vendor Relations Admin
Beacon Hill Staffing Group, LLC

Job Info

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Starting hourly wage $18-20/hr

FULLY ONSITE ROLE

Summary

Responsible for preparing, examining, analyzing, negotiating, and revising contracts that involve the purchase or sale of goods or services such as labor, equipment, materials, supplies, or products.

General Responsibilities

• Oversee the preparation, delivery, negotiation and revision of contracts
• Manage the acquisition costs of labor to ensure a fair market price that is competitive with the industry and local markets
• Oversee proposal planning and administration of contracts.
• Negotiate terms and conditions.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Track authorizations and correspondence.
• Maintain detailed and organized files.
• Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Prepare and disseminate information to appropriate employees regarding contract status and facilitate contractor meetings when necessary.
• Ensure that contractor is in compliance with legal requirements, owner specifications and government regulations.
• Perform closing activities as needed.
• Track payments and deadlines.
• Analyze and mitigate risk.
• Provide contract summaries and ensure contract execution in accordance with company policy.

Essential Duties and Responsibilities (Additional duties may be assigned as required)

• Draft, review, red-line and negotiate vendor agreements and other documents as needed
• Communicate directly and effectively with internal teams, customers, vendors, and outside counsel as required
• Make recommendations as to whether documents are ready for signature
• Provide contract summaries and ensure contract execution in accordance with company policy
• Maintain an electronic audit file for each contract which will include original contract, all correspondence, changes/deviations, internal email approvals, amendments, clarifications and payment schedules
• Perform occasional legal research
• Assist in compliance matters with the Vendor Relations Manager
• Ensure employees and partners are compliant with SOP requirements by maintaining accurate and detailed files/records

Required Skills

• Able to work independently and efficiently to meet deadlines
• Able to promptly answer email, phone calls and other communications within a twenty-four (24) hour time period
• Analytical, self motivated, detail-oriented, resourceful and organized
• Able to multi-task and resolve multiple inquiries in order of priority
• Able to handle private and confidential information with physical and ethical care
• Outstanding work ethic and commitment to individual and organizational success
• Exemplary business ethics, professionalism, and integrity
• Relies on solid experience and judgment to plan and accomplish goals
• Proficiency in Microsoft Excel (vlookup, pivot tables, data validation, etc)

Education and/or Experience

• Minimum of three (3) years' experience in the preparation, administration, and monitoring of contracts. Degree preferred.
• Strong written and verbal communication capability
• History of strong negotiation skills
• Thorough understanding of sound business concepts
• Strong analytical, problem solving and communication skills. Diplomacy is a must!
• Excellent data entry skills and attention to detail

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

This job has expired.